[Remote] Bilingual Events & Travel Coordinator (English/ Spanish)

Note: The job is a remote job and is open to candidates in USA. Experior Financial Group Inc. is looking for a dynamic and passionate Bilingual Events & Travel Coordinator (English/ Spanish) to join their fast-growing team. In this role, you will manage various tasks, collaborating with internal and external teams to create seamless and memorable experiences while ensuring clear communication with Spanish-speaking attendees and partners.

Responsibilities

• Collaborate in the planning and execution of in-person and virtual company events across the U.S., ensuring alignment with business objectives, target audiences, and logistical requirements.
• Coordination of end-to-end event logistics, including venue selection and negotiation, vendor management, catering, audiovisual needs, signage, and on-site execution.
• Serve as the primary point of contact for Spanish-speaking attendees, partners, and sponsors for all matters related to events, ensuring clear communication and a positive experience throughout the process.
• Assist with coordinating sponsorship relationships and deliverables for U.S. events under the direction of the Event Manager.
• Manage event registration processes, monitor attendance, support ticketing efforts, and address attendee inquiries in a timely and professional manner.
• Serve as a liaison to internal stakeholders, executive leadership, guest speakers, and attendees to ensure clear communication and a seamless event experience.
• Oversee corporate travel arrangements for employees and event participants, including flight, hotel, and local transportation bookings, while maintaining adherence to budgetary guidelines.
• Prepare and disseminate detailed travel itineraries and secure necessary approvals for travel expenditures exceeding established thresholds.
• Monitor event and travel budgets, identifying cost efficiencies and ensuring alignment with company financial policies and compliance standards.
• Manage day-to-day administrative tasks related to events and travel, including vendor orders, contract drafting and coordination, internal communications, and record-keeping.
• Ensure all events and travel initiatives reflect the company’s brand, values, and regulatory standards.
• Provide support to other departments or assist with special projects as required, in alignment with evolving organizational needs.
• Collaborate across teams, including Canadian counterparts, to ensure consistency and excellence in event execution.

Skills

• Fluent in English and Spanish (written and verbal) is required.
• 3–5 years of proven experience in corporate event planning and travel coordination.
• Experience coordinating multi-day events such as conferences, offsites, or leadership meetings.
• Strong understanding of U.S. domestic travel planning for individuals and groups.
• Comfortable managing and reconciling event and travel budgets.
• Willingness and ability to travel occasionally for on-site event execution.
• Highly organized with ability to multitask and prioritize under pressure.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills, adaptable when interacting with vendors, executives, and guests.
• Self-starter with the ability to work independently and collaboratively.
• Strong problem-solving skills and ability to think on your feet.
• Professional demeanor and strong attention to detail.
• Must reside and be authorized to work in the USA.
• Willingness to travel and possession of a valid passport.
• Experience with event management platforms (EventCombo, Melon, Corporate Traveller) is an asset.
• Familiarity with contract negotiation and vendor relationship management.

Education Requirements

• Bachelor’s degree in Hospitality, Event Planning, Business, Marketing, or equivalent experience.

Benefits

• Work-life balance with paid vacation and sick days
• Competitive compensation
• Comprehensive medical, dental, and vision benefits
• Flexible work options
• Career growth and development opportunities
• Diverse team environment
• Company events and celebrations
• Tuition reimbursement
• Company-provided equipment

Company Overview

• Experior Financial Group offers brokerage, insurance, investment solutions, and other financial services. It was founded in 2014, and is headquartered in Guelph, Ontario, CAN, with a workforce of 51-200 employees. Its website is https://experiorfinancial.com/.

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