Experienced Administrative Support Specialist – Remote Work From Home Data Entry and Office Management

Introduction to blithequark

Are you ready to explore a world of possibilities, both at work and during your downtime? Join the blithequark family, and you'll venture to the far corners of the planet, grow your skills, and become the best version of yourself. As you embark on a new journey, you'll handle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Feel free to advance both your personal and work life and jump ahead!

About the Role

This position is a member of the Airport Stations Group within the Customer Experience Division at blithequark. As a Staff Assistant, you will be responsible for performing a wide variety of office duties, including organizing meeting schedules, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.

Key Responsibilities

• Provides assistance with planning of executive presentations and special events as required
• Controls, reviews, and monitors all local invoices through InvoiceWorks and distributes as necessary
• Investigates and escalates office technology issues, including phone and copier machines
• Tracks and ensures employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assists in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
• Handles payroll processing in Workbrain for management and care staff
• Processes termination letters and coordinates local communications and response
• Manages employee parking, including permitting and assignments, as required
• Assists with timekeeping functions, data entry, data verification, reconciliations, and recording
• Maintains employee records, as needed
• Maintains Station meeting schedules, including monthly emergency response
• Accesses and manages various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
• Updates required manuals, files, and maintains all safety-related items
• Serves as a backup for various payroll functions
• Manages records for OSHA, safety, etc. (301's, weekly and annual)
• Assists with budget preparation and reconciliation, including monthly closeout of landing fees
• Supports auditing activities as required
• Tracks and verifies incentive funds earned
• Liaises with CRE/Offices and vendors to follow local programs, as applicable
• Leads/coordinates work with other care staff, as applicable
• Performs other duties as required

Requirements for Success

To be successful in this role, you will need:

• Minimum Qualifications: Bachelor's Degree and past office/administrative experience
• Preferred Qualifications: N/A
• Skills, Licenses, and Certifications:
  • Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
  • Knowledge of policies, procedures, and corporate design
  • Ability to focus on work, be detail-oriented, and meet deadlines
  • Ability to work in a high-speed environment and handle multiple tasks simultaneously
  • Ability to be self-motivated with strong organizational skills
  • Ability to understand concepts and functionality of specific software and programs

What You'll Get

At blithequark, we offer a comprehensive benefits package, including:

• Health Benefits: Access to health, dental, prescription, and vision benefits to help you stay well
• Wellness Programs: Tools, resources, and support to help you be your best self
• 401(k) Program: Available upon enrollment, with employer contributions available after one year
• Additional Benefits: Employee Assistance Program, pet insurance, and discounts on hotels, cars, cruises, and more

Diversity and Inclusion at blithequark

At blithequark, we believe that inclusion and diversity are the foundation of a powerful workforce. Our 20+ Employee Business Resource Groups are focused on connecting our employees to our customers, suppliers, communities, and investors, helping employees reach their full potential and creating an inclusive workplace to address and exceed the challenges of our diverse world.

Join the blithequark Team

Are you ready to feel a huge sense of pride and fulfillment as you do your part to keep the largest airline in the world running smoothly? Join the blithequark team and be yourself in a dynamic and supportive environment. Apply now to take the first step in your new career!

Apply for this exciting opportunity to join the blithequark team and start your journey to a rewarding and challenging career. Apply Job!