Publishing Manager (US, Remote or Hybrid)
- APPLY BY FRIDAY NOVEMBER 21st*
- Pipeline and List Management: Coordinate the acquisitions pipeline from initial Project Review meeting, through contract review and Editorial Board presentation. Collaborate with members of the Editorial Department to ensure timely and efficient progression of projects.
- Lifecycle and Publishing Planning: Leads, and with key stakeholders coordinates and manages, all lifecycle, list management, and seasonal planning meetings.
- Data Sharing: Maintain and communicate best practices for accuracy and currency of book publishing data and project status throughout the life of the book in Press databases.
- Process Improvement and Workflow Optimization: Partner with the directors of key departments on continuous process improvement through effective project management and cross-departmental communications. Resolves and suggests improvement on procedural issues; answers questions; and ensures smooth workflow.
- Liaison: Acts as the Editor-in-Chiefs’ liaison with other Press departments for publication planning purposes.
- Documentation: Creates, maintains, and revises procedure documentation for publishing processes. Serves as cross-departmental resource for current practices and procedures.
- Manuscript Transmittal: Facilitates preparation and handover of manuscripts from acquisitions to other Press departments by tracking work status from approval through final submission, supporting procedures for manuscript preparation, text and art files, and other materials. monitoring deadlines, and generating regular reports, and updating key databases.
- Training: Trains and orients new editorial department hires; contributes to onboarding of new Board members.
- Budget and Finance Planning: Supports budget process and tracks the categorization of monthly acquisitions editorial and Board related expenses. Reviews and approves invoices, check requests, and other expenses.
- Reporting: Prepares weekly and monthly status reports – budget and finance commitments, editorial performance, and editorial project management.
- Governance and Board Management: In collaboration with the Press Director, CFO, Editors-in-Chief, and Finance team, manage the annual calendar of Board of Trustees and Editorial Board activities, including key deadlines, documentation, and deliverables. Ensure compliance with Board of Trustees Bylaws, support meeting logistics and materials preparation, and communicate directly with Board members as needed.
- Minimum of 5 (five) years of experience in publishing, project management, managing editor, or a related field, preferably within an academic or mission-driven environment.
- Demonstrated ability to manage complex workflows and cross-functional teams with clarity and strategic foresight.
- Excellent and versatile communication skills as the role entails in-person and in-meeting conversation, as well as written communication – with the ability to engage effectively across departments and with external stakeholders.
- Proficiency in publishing tools and platforms (e.g., title management systems, project tracking software, shared calendars).
- Strong time-management and organizational skills, and appreciation for detail-oriented work and big picture prioritization.
- Excellent advocacy and problem-solving skills, and a strong sense of follow-through.
- A curiosity and interest in scholarly publishing, but no proficiency is required.
- Degree from a four-year college or university preferred but not required, or equivalent experience.
- Enthusiasm for collaboration, and commitment to PUP’s professional code of conduct, located at https://press.princeton.edu/about/mission-values.
- This requisition is for a position in the U.S. Candidates must have current legal authorization to work immediately in the U.S. PUP will not attempt to obtain employment sponsorship for any applicants.
- Please include in your cover letter a description of what you are currently reading and what’s on your “to read” list. Note that the cover letter is reviewed closely as a writing sample, and to gain an understanding of applicant’s interests and qualifications.