Experienced Administrative Assistant/Data Entry Specialist – Grants Management and Financial Systems Support

Are you a highly organized and detail-oriented professional with a passion for technology and data management? Do you thrive in fast-paced environments where no two days are ever the same? If so, we invite you to join blithequark as an Administrative Assistant/Data Entry Specialist, where you will play a vital role in supporting our team's success in grants management and financial systems.

About blithequark

blithequark is a leading organization dedicated to advancing research and innovation in various fields. Our team is comprised of talented professionals who share a common goal of making a positive impact on society. We are committed to fostering a culture of collaboration, creativity, and continuous learning, and we are seeking like-minded individuals to join our team.

Responsibilities

As an Administrative Assistant/Data Entry Specialist at blithequark, you will be responsible for a wide range of tasks, including:

• Maintaining expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Performing compliant and accurate data entry into the grants management system for pre and post-award processes.
• Serving as the primary point of contact for help desk requests, resolving challenges and errors.
• Assisting with the award close-out process and ensuring timely updates in the grants management system.
• Executing periodic reports and reviewing the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Taking corrective action in the system as instructed by the Executive Director.
• Managing requests for customized funding searches and maintaining a tracking system for follow-up and metrics.
• Developing and facilitating workshops and training on the grants management and funding search systems.
• Collaborating with the purchasing/travel agent to manage office supplies and maintain inventory.
• Performing data entry in the financial system and providing administrative support to the Controller.
• Providing administrative support to the Executive Director and colleagues as needed.
• Managing university office communications and updates, including IT and email distribution.
• Updating the RI website as directed and performing general office support tasks.
• Assisting with the coordination of Research Institute hosted events and recommending improvements to workflow and processes.

Requirements

To be successful in this role, you will need:

• A strong understanding of technology and data management systems.
• The ability to work independently and collaboratively within a team.
• Experience with data entry and administrative support tasks.
• Strong analytical and problem-solving skills, with the ability to troubleshoot and resolve issues.
• Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and external partners.
• A high level of accuracy and attention to detail, with the ability to maintain confidentiality and handle sensitive information.

Nice-to-haves

While not required, the following skills and experiences would be beneficial:

• Experience with grants management systems or financial systems.
• Familiarity with workshop development and training facilitation.
• Knowledge of data analysis and reporting tools, such as Excel and Tableau.
• Experience with website management and content creation.

Benefits

As a valued member of the blithequark team, you will enjoy a comprehensive benefits package, including:

• 401(k) plan with employer matching.
• Dental insurance.
• Health insurance.
• Paid time off.
• Vision insurance.

Career Growth Opportunities and Learning Benefits

At blithequark, we are committed to supporting the growth and development of our employees. We offer a range of training and professional development opportunities, including:

• Regular workshops and training sessions on grants management and financial systems.
• Opportunities for career advancement and professional growth.
• Access to industry-leading tools and technologies.
• A collaborative and supportive work environment.

Work Environment and Company Culture

blithequark is a dynamic and fast-paced organization that values innovation, creativity, and collaboration. Our team is comprised of talented professionals who share a common goal of making a positive impact on society. We are committed to fostering a culture of inclusivity, diversity, and respect, and we welcome applications from candidates from diverse backgrounds.

How to Apply

If you are a motivated and detail-oriented professional with a passion for technology and data management, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your qualifications and experience. We look forward to hearing from you!

Equal Employment Opportunity

blithequark is an equal employment opportunity employer and welcomes applications from candidates from diverse backgrounds. We are committed to fostering a culture of inclusivity and respect, and we are dedicated to providing a work environment that is free from discrimination and harassment. Apply for this job