[Remote] Associate Manager, Speaker Programs & Event Strategy

Note: The job is a remote job and is open to candidates in USA. SPECTRAFOR is seeking an Associate Manager for their Speaker Programs & Event Strategy. This role will support the Manager in strategy, planning, compliance, and execution of event operations, focusing on operational excellence for Brand Marketing and Field Sales teams.

Responsibilities

• Partner with manager to drive collaboration with leadership to ensure continued alignment and develop/refine long-term strategic plans for event operations
• Translate broad organizational goals into actionable operational plans
• Oversee and manage cross-functional initiatives to ensure alignment with strategic goals
• Assist with the development and implementation of operational systems and best practices to maximize efficiency and productivity
• Assist with managing budgets and forecasts, ensuring optimal resource allocation
• Identify and mitigate operational, financial, and compliance risks
• Function as the lead contact for assigned brands, ensuring full compliance with Client’s policies and regulations
• Lead marketing brand manager through the speaker identification, vetting, nominating, contracting, and training processes for their speaker bureau
• Oversee program monitoring, including speaker eligibility and utilization
• Champion development of reports or dashboards with KPIs
• Monitor KPIs and identify challenges and improvement opportunities
• Schedule and execute vendor partner training sessions and sales training refreshers
• Develop and manage speaker program standard operating procedures (SOPs) and training materials
• Create and execute strategic communication plans across stakeholders
• Co-lead vendor management, ensuring strong partnerships and timely performance
• Manage and update key systems related to speaker programs and exhibits & displays events
• Perform quality control on speaker contracts, communications, training, and other documentation
• Assist with managing distribution of weekly program performance reports
• Assist with supporting any compliance audits
• Establish a regular cadence for updates and guidance to marketing brand teams, sales, and operations on best practices

Skills

• Support the Manager, Speaker Bureau & Event Operations in strategy, planning, compliance, and execution of events operations
• Focus on operational excellence in support of Brand Marketing and Field Sales teams
• Plan and execute strategic initiatives, manage operations, risk management, performance reporting, training, and communications
• Function as a liaison to external vendor partners and internal stakeholders (commercial, legal, compliance) to ensure adherence to regulatory and compliance guidelines
• Drive collaboration with leadership to ensure continued alignment and develop/refine long-term strategic plans for event operations
• Translate broad organizational goals into actionable operational plans
• Oversee and manage cross-functional initiatives to ensure alignment with strategic goals
• Assist with the development and implementation of operational systems and best practices to maximize efficiency and productivity
• Assist with managing budgets and forecasts, ensuring optimal resource allocation
• Identify and mitigate operational, financial, and compliance risks
• Function as the lead contact for assigned brands, ensuring full compliance with Client's policies and regulations
• Lead marketing brand manager through the speaker identification, vetting, nominating, contracting, and training processes for their speaker bureau
• Oversee program monitoring, including speaker eligibility and utilization
• Champion development of reports or dashboards with KPIs
• Monitor KPIs and identify challenges and improvement opportunities
• Schedule and execute vendor partner training sessions and sales training refreshers
• Develop and manage speaker program standard operating procedures (SOPs) and training materials
• Create and execute strategic communication plans across stakeholders
• Co-lead vendor management, ensuring strong partnerships and timely performance
• Manage and update key systems related to speaker programs and exhibits & displays events
• Perform quality control on speaker contracts, communications, training, and other documentation
• Assist with managing distribution of weekly program performance reports
• Assist with supporting any compliance audits
• Establish a regular cadence for updates and guidance to marketing brand teams, sales, and operations on best practices
• Cross-functional team leadership with a proven history of initiative-taking ownership of improvement opportunities as well as a results driven mindset
• Experience in marketing/sales operations, including speaker programs, exhibits & displays, and compliance processes
• Strong writing and editing skills for field and executive-level communications and presentations
• Proficiency in digital tools and systems (e.g., MS Suite with strong Excel skills, Veeva, SharePoint)
• Project management, change management, and training experience
• Strong analytical thinking, problem-solving, interpersonal-skills, and emotional intelligence

Company Overview

• Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S. It was founded in 2004, and is headquartered in Raleigh, North Carolina, USA, with a workforce of 1001-5000 employees. Its website is http://www.spectraforce.com.

Company H1B Sponsorship

• SPECTRAFORCE has a track record of offering H1B sponsorships, with 3 in 2025, 6 in 2024, 1 in 2023, 6 in 2022, 8 in 2021, 7 in 2020. Please note that this does not guarantee sponsorship for this specific role.

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