Experienced Part-Time Administrative Support Specialist (Remote) – Data Entry & Operations Assistant

At arenaflex, we're dedicated to providing exceptional care and support to individuals in need. Our integrated Adult Detox and Crisis Recovery Unit is a 14-bed facility that operates 24/7, offering a safe and supportive environment for those struggling with addiction. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our facility, providing administrative support, and contributing to the well-being of our clients.

Job Summary:

We're seeking an experienced and detail-oriented Administrative Support Specialist to join our team on a part-time basis. As a remote worker, you'll provide administrative support to our Adult Detox and Crisis Recovery Unit, working closely with our staff to ensure seamless operations. This is an excellent opportunity to join a dynamic team, develop your skills, and make a meaningful impact in the lives of those we serve.

Key Responsibilities:

As an Administrative Support Specialist, you'll be responsible for the following key tasks:

Data Entry and Reporting:

Utilize spreadsheets and databases to organize information, produce standard reports, and maintain accurate records. Prepare complex disbursement forms, financial statements, and other documents for routing and approval.

Accounting and Financial Management:

Set up accounts, reconcile ledgers, gather data for budget preparation, and prepare various accounting forms. Identify discrepancies, make corrections, and collect required documents.

Procurement and Logistics:

Verify requests for goods and services against County contracts and funding sources. Order goods or services, resolve discrepancies, and ensure timely delivery.

Project Management and Training:

Establish and maintain systems for tracking work progress, train new employees, and provide relevant policies and procedures. Compose routine correspondence on behalf of management.

Scheduling and Coordination:

Schedule appointments, maintain calendars, and coordinate audio-visual equipment. Type complex documents, proofread for spelling and grammar, and use multiple software applications to prepare information.

Payroll Processing and HR Support:

Verify timesheets, research and resolve payroll discrepancies, complete and verify data entry, distribute paychecks, and provide information on payroll issues. Maintain attendance and leave tracking records.

Essential Qualifications:

* High school diploma or equivalent

• Two years of administrative support experience
• Associate's Degree in Business Administration or related field (preferred)
• Experience can substitute for education, and education can substitute for experience

Preferred Qualifications:

* Experience working in a healthcare or social services setting

• Familiarity with data management systems and software applications
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office and Google Suite

Skills and Competencies:

* Strong organizational and time management skills

• Attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment and prioritize tasks
• Strong problem-solving and analytical skills
• Proficiency in data entry, reporting, and financial management software

Career Growth Opportunities and Learning Benefits:

As an Administrative Support Specialist at arenaflex, you'll have the opportunity to develop your skills, gain experience, and contribute to the well-being of our clients. We offer a supportive and dynamic work environment, with opportunities for professional growth and development. You'll have access to training and development programs, as well as mentorship and coaching from experienced colleagues.

Work Environment and Company Culture:

arenaflex is committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion. Our team is passionate about providing exceptional care and support to individuals in need, and we're dedicated to making a meaningful impact in our community. As a remote worker, you'll have the flexibility to work from home, with regular check-ins and support from our team.

Compensation, Perks, and Benefits:

We offer a competitive compensation package, including:

• Competitive hourly rate
• Opportunities for professional growth and development
• Flexible work arrangements and remote work options
• Access to training and development programs
• Comprehensive benefits package, including health, dental, and vision insurance
• Paid time off and holidays
• Employee recognition and reward programs

How to Apply:

If you're a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you! Apply for this job