Remote Intellectual Property Assistant

About Company TWM Solicitors is a leading full-service law firm with a rich history and strong presence across Surrey and London. With roots tracing back over 200 years, we have built a reputation for providing clear, practical, and effective legal advice to individuals, families, and businesses. Our team of experienced lawyers is dedicated to achieving the best possible outcomes for our clients across a broad spectrum of legal disciplines, including corporate and commercial law, property, family law, private client services, and dispute resolution. We pride ourselves on our client-centric approach, fostering long-term relationships built on trust, integrity, and exceptional service. At TWM, we understand that every client's situation is unique, and we are committed to delivering tailored solutions that meet their specific needs. We value our people, investing in their professional development and fostering a collaborative, supportive work environment that encourages excellence and innovation. Our Guildford office serves as a central hub, connecting us deeply with the local community while extending our reach to a wider national and international client base. Join us and become part of a firm that truly makes a difference.

Job Description

TWM Solicitors is seeking a highly organized, detail-oriented, and proactive Remote Intellectual Property Assistant to join our dynamic team. This pivotal role offers an exciting opportunity for an experienced professional to provide comprehensive administrative and paralegal support to our Intellectual Property (IP) attorneys and fee-earners, all from the comfort and flexibility of a remote working environment. You will be instrumental in managing various aspects of IP portfolios, ensuring the smooth operation of our IP practice, and contributing directly to the protection and enforcement of our clients' valuable intellectual assets. This position requires a strong understanding of IP processes, meticulous attention to detail, and the ability to manage multiple priorities effectively in a fast-paced legal setting. As a Remote Intellectual Property Assistant, you will play a crucial role in the lifecycle of patents, trademarks, designs, and copyright matters. Your responsibilities will span from initial client intake and correspondence to managing deadlines, preparing official filings, and maintaining accurate records. You will work closely with attorneys, clients, and external bodies, demonstrating excellent communication skills and a commitment to maintaining the highest standards of confidentiality and professionalism. This role is ideal for someone who thrives in an autonomous environment, possesses exceptional organizational skills, and is passionate about intellectual property law. We offer a supportive team culture, opportunities for continuous learning, and the chance to contribute to impactful work for a diverse range of clients, from innovative startups to established corporations. If you are looking to advance your career in IP and embrace the flexibility of remote work, we encourage you to apply.

Key Responsibilities

• Provide administrative and paralegal support to IP attorneys and fee-earners, managing diaries, scheduling meetings, and handling correspondence.
• Assist with the preparation, filing, and prosecution of patent, trademark, and design applications (both national and international).
• Manage and maintain IP docketing systems, ensuring timely reminders for deadlines, renewals, and actions.
• Conduct preliminary IP searches and research as directed by attorneys.
• Draft, review, and proofread legal documents, correspondence, and reports with meticulous attention to detail.
• Liaise with clients, foreign associates, and intellectual property offices (e.g., UK IPO, EPO, WIPO) regarding application status and procedural requirements.
• Organize and maintain electronic and physical client files, ensuring accuracy and accessibility.
• Process invoices, expenses, and manage billing related to IP matters.
• Support the IP team in various ad-hoc projects and tasks as required.

Required Skills

• Minimum of 2 years of experience as an Intellectual Property Assistant or Paralegal within a law firm or in-house legal department.
• Proficient knowledge of patent, trademark, and design filing procedures and associated deadlines.
• Familiarity with IP docketing software (e.g., CPA Global, Anaqua, IP Manager).
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks and priorities effectively.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a remote team.
• Demonstrated ability to maintain confidentiality and exercise discretion.

Preferred Qualifications

• CIPA Patent Administrator Certificate or ITMA Paralegal Certificate.
• Experience with international IP prosecution processes.
• Bachelor's degree in Law or a related field.
• Proficiency in an additional language.

Perks & Benefits

• Competitive salary and annual bonus scheme.
• Generous holiday allowance.
• Private medical insurance.
• Life assurance.
• Company pension scheme.
• Remote work flexibility.
• Professional development and training opportunities.
• Employee assistance program.
• Collaborative and supportive team environment.

How to Apply

To express your interest in this exciting Remote Intellectual Property Assistant opportunity, please submit your detailed CV and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this role. We encourage all qualified applicants to click on the link below to apply for the job. Apply tot his job Apply To this Job