Coordinator, Creative - Advertising & Partnerships

NBCUniversal is one of the world's leading media and entertainment companies, and they are seeking a Coordinator to support the Operations, Production, and Project Management leadership team. This role involves providing administrative and operational support to ensure smooth project workflows and communications within a fast-paced creative organization.

Responsibilities

• Provide day-to-day administrative and operational support to the VP, Production Operations including scheduling and calendar management
• Serve as a central hub for communication, helping disseminate information, meeting notes, and next steps across multiple working teams to help ensure projects and teams stay organized, informed, and on track
• Support senior leaders and project teams by managing calendars, coordinating meetings, responding quickly to scheduling needs, and preparing materials for presentations and internal reviews
• Create, assemble, and maintain decks and documents used to communicate creative development, project status, and strategic updates to stakeholders, including senior executives
• Track project status, timelines, and milestones for assigned projects, and be prepared to communicate updates clearly and accurately
• Manage the intake, organization, and distribution of materials and creative assets, both incoming and outgoing
• Synthesize large volumes of information into clear summaries, action items, and next steps
• Assist with ideation, organization, and execution of assigned client and internal projects, ranging from small creative requests to large-scale event support

Skills

• Bachelor's degree in marketing, communications, or related field
• 1+ years of experience supporting projects, teams, or executives in a creative, marketing, production, or fast-paced professional environment
• Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced, ever-changing environment
• Excellent written and verbal communication skills, with a strong sense of urgency and clarity in all communications
• Ability to understand big-picture goals and break them down into actionable tasks
• Strong relationship-building skills, with the ability to work effectively across a wide range of teams, disciplines, and seniority levels
• Proactive, self-motivated, and eager to take ownership of responsibilities and follow through consistently
• Curious, adaptable, and open to feedback, with a desire to learn and grow within a creative operations environment
• Positive, team-oriented attitude and willingness to pitch in wherever needed
• Willingness to work evenings and weekends as needed, particularly around key events and deadlines

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