Accountant, Accounts Receivable

BC Pavilion Corporation (PavCo) is hiring a detail-oriented and motivated Accountant I, Accounts Receivable to join their Finance team. In this role, you will manage day-to-day Accounts Receivable functions, ensuring accuracy and efficiency while providing exceptional service to both internal teams and external clients.

Responsibilities

• Analyzes customer invoices and statements ensuring accuracy, along with the ability to apply adjustments when required
• Assists in the process improvement and workflow streamlining projects
• Assists with month-end activities, including but not limited to creating and issuing Retail invoicing and Supplier chargeback invoicing
• Coordinates with event and shared services teams on various event venue settlement items
• Collects payment information in a timely manner from the Momentus System software to facilitate in completing event venue settlement and make collection calls and follow ups on payments while mitigating customer objections
• Monitors bank accounts daily, and records payments made by wire transfer or cheque, and processes credits
• Prepares monthly bank statement reconciliations
• Assists in researching and resolving payment discrepancies, analyzes and adjusts customer invoices and statements
• Reviews revenue charges in accordance with sales contracts, licensing agreements and ticketing settlement reports
• Prepares client invoices and deposits for transactions/events (i.e., trade shows, special and community events, banquets, film shoots, meetings, etc.) with accuracy and within established time frames
• Investigates and resolves customer queries in a timely manner and escalates complex customer queries
• Maintains contact with clients, stakeholder teams, in-house suppliers and internal departments regarding overdue deposits, invoice payments, and follows up on payments
• Works closely with other departments and suppliers to ensure proper accounting and internal controls are maintained on a company-wide basis
• Maintains detailed records and documentation of AR and event accounting functions for audit purposes, in accordance with statutory requirements
• Assists with managing accounts receivable aging and ad-hoc accounting duties and special projects as requested
• Responds appropriately to internal and external inquiries via phone, email and Teams, while maintaining a professional manner
• Provides backup support for the Accounts Payable and other finance teams as needed

Skills

• At least one year of hands-on accounting experience, with exposure to Accounts Receivable or the convention/hospitality sector considered a strong asset
• Diploma in Accounting (or equivalent), with further education or credentials welcomed
• Advanced knowledge of Microsoft Office (Excel, Word, Power Point, Microsoft Access, Outlook)
• Experience with centralized financial software programs or ability to learn new systems quickly
• Excellent data entry skills with the ability to manage a large volume of data with a high degree of accuracy and attention to detail
• Strong organizational and time management skills
• Strong written and verbal communication skills with the ability to deal professionally with all levels of management
• Proven track record of successfully conceptualizing, managing and completing business improvement projects
• Ability to adhere to deadlines and handle multiple tasks and functions at a time
• Excellent critical thinking, problem solving and analytical skills with the ability to make sound decisions
• Demonstrated ability to work independently and proactively in a time-sensitive environment
• Proven ability to work well under pressure
• Driven by service excellence
• Experience using Momentus or a similar software is an asset

Company Overview