Secretary
Goodwin is a leading firm in the legal field, known for its commitment to integrity and innovation. They are seeking a Legal Secretary to provide essential administrative and executive support to attorneys, paralegals, and business leaders, ensuring smooth operations and effective communication within the team.
Responsibilities
- You will play a crucial role in managing the daily operations of our legal team. Your responsibilities will include managing complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders
- You will manage all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services
- Efficiently managing all communication modalities including calls, emails and hard copy mail. you will ensure communications are handled appropriately and in a timely manner
- Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment
- You will provide backup support to other secretaries, including absence coverage and overflow tasks as needed
- You will be responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity
- You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm’s electronic document management system, ensuring quick document retrieval and compliance with firm policies
- You will open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign
- You are responsible to facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time
- May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc
Skills
- High school diploma/GED required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills, allowing you to manage multiple tasks and projects simultaneously with efficiency and precision
- Outstanding communication skills, both written and verbal
- Understanding of the importance of confidentiality in the legal field
- Commitment to continuous learning and professional growth
- Thorough understanding of the firm's structure and the resources available
- Proactive in identifying areas for improvement within existing processes and procedures
- Strong analytical skills, enabling you to find solutions to various administrative challenges
- College degree preferred but not required
Benefits
- Flexible work arrangements and hybrid work schedule
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks
Company Overview