HR Compliance Manager

About the position Authentic. Supportive. Fun. To experience human resources at Ulta Beauty is to step out of the mundane and into an environment alive with optimistic energy. After all, success breeds opportunity, and the opportunities to help drive an organization at the top of its game to even greater heights are as uncommon as they are satisfying. It’s fast, it’s ambitious, it’s anchored in trust. With the chance to move or flex based on new or existing interests and passions. If you want that rare culture of lived values, where “team” truly means something. Where the drive for excellence is balanced with a genuine desire to help and encourage. And where the mark you make will be seen and recognized—we challenge you to dream bigger. To imagine the possibilities. This position will partner with the People Success Leadership Team, People Success Business Partners, PS Centers of Excellence and internal/external legal and audit teams. This role is responsible for all programs, systems, processes and compliance related functions for the enterprise. The primary function of the role is to ensure the company operates in compliance with the law and puts programs, processes and procedures in place to mitigate risk to the organization. Additionally, this role monitors and reports results of compliance related efforts of the company and provide recommendations to ensure compliance and mitigate risk for the company. In partnership with the PS leadership team, this role develops, initiates, maintains, and revises policies and procedures for the enterprise.

Responsibilities

• Creates and reviews PS data and reports to identify trends and opportunities for enhanced compliance management. Uses data to make recommendations and support centers of excellence as necessary.
• Responsible to establish programs, processes and procedures to increase efficiency and effectiveness by optimizing the use of people, process and technology to achieve service excellence
• Responsible for Foreign National Program for the company including managing the process of hiring foreign workers under the H-1B visa program; works closely with outside counsel on all requirements.
• Responsible for enterprise-wide compliance of I-9s and company use of the E-Verify program.
• Partners with Internal Audit to ensure PS audit controls are met satisfactorily and communicate failures to VP, People Enablement. Creates plan of action to correct problem areas.
• Oversee PS budgetary processes including annual planning and collaborating with department leaders. Track and reforecast accordingly to align with PS priorities and spend. Liaison between PS and FP&A to ensure department operations remain within budget.
• Audits PS functions and tools to ensure compliance with internal metrics and external requirements.
• Manages the Code of Conduct, Harassment/Discrimination Prevention and Managing Within the Law Training compliance program for the company.
• Responsible for compliance of all required postings for the enterprise
• Manages the policy review and maintenance process with all departments.
• Assists in implementing processes and procedures to ensure PS compliance enterprise wide as well as meet regulatory standards as an organization.
• Assists in development of tools and applications as needed to enhance compliance program.
• Assists in implementation of new and/or changing legal requirements within PS.
• Participates in projects, programs, meetings and conferences as necessary

Requirements

• 8-10 years of varied/progressive PS or related business experience.
• Knowledge of human resources policies, programs, metrics, and systems.
• Working knowledge of employment and human resource law.
• Knowledge in PS compliance; I-9, E-Verify, Code of Conduct and Harassment/Discrimination Prevention, and the H-1B visa program.
• Experience with Enterprise level Internal Audit.
• Experience with compliance related exception reporting.
• Experience with policy auditing
• Ability to run and organize reports from various software.
• Ability to work in a team environment, build partnerships and work cross functionally.
• Ability to multi-task, manage work and execute tasks in a timely manner.
• Detail oriented and highly organized.
• Developed project manager skills
• Strong analytical skills

Benefits

• Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits.
• Part-time positions are eligible for dental, vision, life, and disability benefits.

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