Experienced Full Stack Staff Assistant – Data Entry & Office Administration

Are you ready to embark on an exciting journey, both in and out of the office? Join the arenaflex family, and you'll explore the vast possibilities of the world, develop your skills, and become the best version of yourself. As you set out on this new adventure, you'll tackle challenges with flexibility and ease, mastering new skills and propelling your career while having fun. Come and advance both your personal and professional life, and get ready!

Why you'll love this role

This position is part of the Airport Stations Group within the Customer Experience Division at arenaflex. As a Staff Assistant, you'll be responsible for performing a wide range of office duties, including:

• Scheduling meeting plans, writing, filing, ensuring phone coverage, welcoming and coordinating clients, handling mail, ordering and distributing office supplies, managing P-card spending, tracking commemorations/birthday events, and arranging travel and hotel facilities.
• Providing administrative support for management presentations and special events as required.
• Controlling, auditing, and screening all local invoices through InvoiceWorks and distributing as needed.
• Investigating and resolving office technology issues, including phone and copier machines.
• Tracking and ensuring employees complete onboarding tasks, including proper system access, assignment of storage spaces, letter drops, regalia, identification cards, fingerprinting, training, etc.
• Assisting in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, event dinners, recognition events).
• Handling finance processing in Workbrain for management and care staff.
• Processing deprivation letters and arranging local communications and responses.
• Overseeing employee termination, including allowing and tasks, as required.
• Assisting with timekeeping capabilities, data entry, data checks, compromises, and recording.
• Maintaining employee records, as needed.
• Maintaining Station meeting plans, including monthly crisis response.
• Accessing and managing various intermittent reports, including performance, review, cost, employee engagement and recognition, etc.
• Updating required manuals.
• Maintaining all security-related items.
• Serving as backup for other finance capabilities.
• Overseeing records for OSHA, security, etc. (301's, weekly and annual).
• Assisting with budget planning and compromise, including monthly reconciliation of landing charges.
• Upholding inspecting exercises as required.
• Tracking and confirming incentive reserves acquired.
• Liaising with CRE/Offices and vendors to follow local projects, as needed.
• Leading/coordination of work with other care staff, as needed.
• Performing other duties as required.

What you'll need for success

* Bachelor's degree in any field.

• Previous office/administrative experience.
• Familiarity with Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of procedures, policies, and corporate design.
• Ability to focus on work, be meticulous, and comply with time constraints.
• Ability to multitask in a fast-paced environment and handle multiple tasks.
• Ability to be self-motivated and proactive.
• Ability to understand the concepts and functionality of specific software and systems.

What you'll get

Join arenaflex and take advantage of our comprehensive benefits package:

• Medical, dental, vision, and prescription benefits to keep you healthy and happy.
• Virtual doctor visits and flexible spending accounts to help you manage your healthcare.
• 401(k) program with employer contributions available after one year.
• Additional benefits, including our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more.

Why arenaflex?

At arenaflex, we believe in creating a diverse and inclusive workplace where everyone can thrive. Our 20+ Employee Resource Groups are dedicated to connecting our colleagues to our clients, partners, networks, and investors, helping colleagues reach their full potential and establishing a comprehensive workplace to address and overcome the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you contribute to the world's largest airline, caring for people on life's journey? Join arenaflex and be yourself. Apply Job! Apply for this job