Experienced Administrative Assistant/Data Entry Specialist – HR, Finance & Administration Department
At arenaflex, we're on a mission to revolutionize the way we approach business operations, and we're looking for a highly skilled and motivated Administrative Assistant/Data Entry Specialist to join our dynamic HR, Finance & Administration department. As a key member of our team, you'll play a vital role in providing exceptional support to our organization, ensuring seamless day-to-day operations, and driving business growth.
About arenaflex
arenaflex is a leading organization in the industry, dedicated to delivering innovative solutions and exceptional customer experiences. Our team is passionate about making a difference, and we're committed to fostering a culture of collaboration, creativity, and continuous learning. If you're looking for a challenging and rewarding career opportunity, where you can grow and develop your skills, then arenaflex is the perfect place for you.
Responsibilities
As an Administrative Assistant/Data Entry Specialist, you'll be responsible for providing administrative and data entry support to our HR, Finance & Administration department. Your key responsibilities will include:
- Managing complex data and performing data entry, including QuickBooks, provider checks, and school district invoices
- Identifying process improvement opportunities to increase business efficiency and profitability
- Managing accounts payable, including application of payments, contacting clients, and tracking the status of each account
- Maintaining accounting and business contract records
- Categorizing, sorting, and managing incoming documents, client information files, and internal records
- Reconciling financial documents, such as bank statements and credit card statements
- Preparing and compiling business reports and summaries on activity areas
- Managing communications with internal and external stakeholders
Requirements
To be successful in this role, you'll need to possess the following qualifications and skills:
- Currently live in Eastern Nassau or Suffolk County
- 1-2 years of experience in an HR role, business, office, or administrative support role
- Proficient with QuickBooks
- Experience creating reports and managing large amounts of data/information
- Experience with payroll and accounts receivable/accounts payable
- Experience with process improvement and project management
Benefits
As a valued member of our team, you'll enjoy a range of benefits, including:
- Paid lunch
- Excellent work-life balance
- Overtime eligibility
- Paid Time Off
- Paid Holidays off
- 401k
Work Environment and Culture
Our office is a dynamic and collaborative environment, where you'll have the opportunity to work with a talented team of professionals. We're committed to fostering a culture of inclusivity, respect, and open communication, where everyone feels valued and supported. As an Administrative Assistant/Data Entry Specialist, you'll be working in a fast-paced office environment, where you'll have the opportunity to learn and grow with our organization.
Schedule
Our standard working hours are Monday to Friday, 8 hours a day. We're a full-time position, and we're not currently offering remote or hybrid work arrangements.
Pay and Compensation
We offer a competitive hourly rate of $20.00 - $24.00 per hour, depending on your experience and qualifications.
How to Apply
If you're a motivated and organized individual, with a passion for administrative support and data entry, then we'd love to hear from you. Please submit your application, including your resume and a cover letter, to [insert contact information]. Don't forget to answer the application question: "What city/town do you currently live in?" to ensure you meet our location requirements.
Equal Opportunities Employer
arenaflex is an equal opportunities employer, committed to diversity and inclusion. We welcome applications from all qualified candidates, regardless of their background, ethnicity, or disability. Apply for this job