Experienced Administrative Assistant/Data Entry Specialist – Grants Management and Financial Systems

At arenaflex, we're committed to fostering a culture of innovation, collaboration, and growth. As a leading organization in the industry, we're always on the lookout for talented individuals who share our passion for excellence and our dedication to making a difference. If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you!

About arenaflex

arenaflex is a dynamic and forward-thinking organization that's dedicated to pushing the boundaries of what's possible. Our team of experts is passionate about delivering cutting-edge solutions that make a real impact in the lives of our customers and stakeholders. With a strong focus on innovation, collaboration, and continuous learning, we're creating a workplace culture that's both challenging and rewarding.

Job Summary

We're seeking an experienced Administrative Assistant/Data Entry Specialist to join our team at arenaflex. As a key member of our support staff, you'll play a critical role in managing our grants management and financial systems, providing administrative support to our Executive Director and team, and ensuring the smooth operation of our office. If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you!

Responsibilities

As an Administrative Assistant/Data Entry Specialist at arenaflex, you'll be responsible for:

• Grants Management System Expertise: Maintain expert knowledge of our grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Data Entry and Maintenance: Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
• Help Desk Support: Serve as the primary point of contact for help desk requests, resolving challenges and errors.
• Award Close-Out Process: Assist with the award close-out process and ensure timely updates in the grants management system.
• Reporting and Analysis: Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Corrective Action: Take corrective action in the system as instructed by the Executive Director.
• Customized Funding Searches: Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
• Workshops and Training: Develop and facilitate workshops and training on the grants management and funding search systems.
• Office Support: Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
• Financial System Support: Perform data entry in the financial system and provide administrative support to the Controller.
• Administrative Support: Provide administrative support to the Executive Director and colleagues as needed.
• University Office Communications: Manage university office communications and updates, including IT and email distribution.
• Website Updates: Update the RI website as directed and perform general office support tasks.
• Event Coordination: Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.

Requirements

To be successful in this role, you'll need:

• Strong Understanding of Technology: A strong understanding of technology and data management systems.
• Independence and Collaboration: Ability to work independently and collaboratively within a team.
• Data Entry and Administrative Experience: Experience with data entry and administrative support tasks.
• Grants Management and Financial Systems: Experience with grants management systems or financial systems (nice-to-have).
• Workshop Development and Training: Familiarity with workshop development and training facilitation (nice-to-have).

Benefits

As a valued member of our team, you'll enjoy a range of benefits, including:

• 401(k) Plan: A comprehensive 401(k) plan to help you save for your future.
• Dental Insurance: Comprehensive dental insurance to keep your smile healthy and strong.
• Health Insurance: A range of health insurance options to suit your needs.
• Paid Time Off: Generous paid time off to relax and recharge.
• Vision Insurance: Comprehensive vision insurance to keep your eyes healthy and clear.

How to Apply

If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you! Apply for this job