Tax Specialist (Full-Time | Fully Remote)

Dear Tax Accountants, We’re a growing firm looking for a Tax Specialist who wants more ownership over their work than a traditional firm allows. This is a tax-first role with accounting and client development responsibilities — you’ll handle returns end-to-end, work directly with clients, help bring in new business, and have real input into how the firm operates. What we offer now:

• Fully remote — U.S.-based, work from anywhere
• Paid time off
• Flexible scheduling — we manage to output, not hours
• Direct involvement — small team, your input matters
• Base salary: $60,000–$75,000 — depending on experience and credentials
• Profit sharing — you help grow the firm, you share in the upside

What’s coming as the firm scales:

• Health insurance and expanded benefits
• Leadership opportunities for early team members
• Additional performance-based compensation growth

What You’ll Do Tax Preparation (~50–60% of Role)

• Prepare and review individual and business tax returns (1040, 1065, 1120S, 1120, 990) in Drake to a complete, organized, and accurate standard
• Research and apply relevant U.S. Tax Code provisions, elections, and planning strategies
• Identify tax-saving opportunities and flag issues proactively for clients
• Handle IRS and state correspondence, notices, and resolution as needed
• Stay current on tax law changes and communicate impacts to the team and clients

Client Development & Relationship Management (~20–25% of Role)

• Serve as a primary point of contact for clients — build trust, manage expectations, and maintain strong relationships
• Conduct discovery calls and consultations with prospective clients to assess their needs and close new engagements
• Follow up on inbound leads, referrals, and proposals to convert prospects into clients
• Identify upsell and cross-sell opportunities within existing client relationships (e.g., bookkeeping, advisory, tax planning)
• Support creation and refinement of client-facing proposals, marketing materials, and outreach

Accounting & Bookkeeping Support (~15–20% of Role)

• Review and clean up QuickBooks Online bookkeeping — coding accuracy, balance sheet vs. P&L classification, reconciliations, and general financial hygiene
• Prepare client-ready financial reports (P&L, balance sheet, variances, and supporting schedules)
• Prepare financial statements, budgets, and projections for bookkeeping and advisory clients
• Manage client accounts across QuickBooks, Xero, Drake, and TaxDome

Firm Operations (~5–10%)

• Draft clear, professional client questions and follow-up requests when information is missing or unclear
• Maintain strong workflow hygiene in TaxDome — update task statuses, document notes/assumptions, and keep work moving without items stalling
• Help improve firm operations by creating and refining SOPs, templates, checklists, and repeatable processes

What You Bring Must-Haves

• 3+ years of hands-on experience preparing U.S. federal and state tax returns (individual and business)
• Strong working knowledge of the U.S. Tax Code, entity structures, and common elections/strategies
• Bachelor’s degree in Accounting, Finance, or related field
• Proficiency with Drake Tax Software
• Strong working experience with QuickBooks Online and TaxDome
• Advanced Microsoft Excel skills (pivot tables, lookups, data cleanup, reconciliations)
• Comfortable communicating directly with clients — phone, video, and email. You’re the face of the firm to your clients.
• Confident in consultative conversations — you can assess a prospect’s needs, explain our services clearly, and close the engagement
• Strong organizational skills and ability to manage multiple deadlines in a workflow system

Nice-to-Haves

• EA (Enrolled Agent) or CPA designation
• Experience with Xero
• Experience with payroll platforms (Gusto, ADP)
• Familiarity with ERP systems (NetSuite, SAP, Microsoft Business Central)
• Knowledge of GAAP beyond what’s needed for tax compliance
• Prior experience in a client-facing or business development role at a small firm or practice

Compensation & Details

• Full-time | Fully remote — U.S.-based candidates only (all 50 states)
• Base salary: $60,000–$75,000/year depending on experience and credentials
• Profit sharing — tied to firm growth and your direct contributions
• Paid time off included
• Benefits expanding as the firm grows — early hires are first in line

If you’re a tax pro who can also hold a client conversation, close a deal, and wants to grow with a firm instead of just work for one — apply now. Pay: $28.00 - $35.00 per hour Benefits:

• Flexible schedule
• Paid time off
• Work from home

Application Question(s):

• How many years of experience do you have preparing U.S. federal and state tax returns (1040, 1065, 1120S)?
• Do you have experience using Drake Tax Software?
• Are you comfortable conducting client-facing calls — including discovery calls with prospective clients and closing new engagements?
• Are you authorized to work in the United States?

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