Executive Assistant and Office Manager

K Health is a leading clinical AI company focused on delivering accessible healthcare at scale. They are seeking an organized and proactive Executive Assistant and Office Manager to support their founders and manage the New York City office, enhancing productivity and fostering a collaborative workplace culture.

Responsibilities

• Manage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importance
• Coordinate all aspects of meetings, including securing venues and arranging necessary technology
• Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries
• Manage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics.​ Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothly
• Orchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, ​office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restock
• Act as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as needed
• Partner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience–from in-office guidance to city recommendations, travel and dining arrangements

Skills

• 1-4 years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environment
• Bachelor's degree in Business, Communications, Human Resources, or a related field
• A professional who doesn't wait for explicit instructions but instead uses their expertise to 'do the right thing' and drive work forward
• Exceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incomplete
• Clear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogue
• Proficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management tools
• Prior experience in a fast-moving environment, assisting executives, and managing offices for a startup that has scaled to 200+ employees

Benefits

• Hybrid work schedule with weekly lunches and stocked fridges
• Monthly social committees for company events
• 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days
• Stock options for every full-time employee
• Paid parental leave
• 401k benefit
• Commuter Benefits
• Competitive health, dental, and vision insurance options

Company Overview

Company H1B Sponsorship