Remote - Accounting Virtual Assistant

Precision. Speed. Systems.

Remote | Full-Time

Build the Financial Engine Behind a High-Growth Luxury Brand

Bolt Farm Treehouse is not a typical hospitality company. We are a high-performance, AI-first luxury retreat brand built with startup speed and zero tolerance for inefficiency. We move fast, optimize relentlessly, and expect ownership — not task-taking.

We are hiring an Accounting Virtual Assistant (Philippines-based) to support our finance team by executing clean, accurate, and scalable accounting operations. This is a build-and-improve role, not a box-checking position. If you take pride in precision, love clean systems, and thrive in a fast-moving environment, this role is for you.

Our Core Values

• Best is the Standard – Excellence in every detail

• All-In – Take full ownership, no excuses

• Move Fast – Speed with accuracy wins

• Wow Every Guest – Excellence extends to every decision

About Bolt Farm Treehouse

Bolt Farm Treehouse is an award-winning mountaintop retreat and spa in Tennessee. Our mission is to create unforgettable, nature-immersive experiences where guests reconnect, celebrate milestones, and restore what matters most.

We operate with high standards, low drama, and extreme clarity. We are an AI-first company — automation handles repetitive work so our people can focus on judgment, quality, and impact.

Your Mission

Support a clean, accurate, decision-ready financial system by executing daily and weekly accounting operations with speed and precision.

You will not be micromanaged — but you will be expected to own your outcomes.

What You’ll Do

You will support our Staff Accountant and finance leadership by owning execution across core accounting workflows:

• Own daily transaction accuracy in QuickBooks Online, ensuring consistent account mapping, correct class and location usage, and clean financial data that rolls up accurately into reporting

• Lead reconciliations across bank accounts, credit cards, and payment platforms, independently investigating discrepancies, resolving timing issues, and escalating only when judgment is required

• Actively support and accelerate month-end close by preparing reconciliations, schedules, and documentation that enable leadership to close faster and with confidence

• Maintain and enforce clean vendor records and expense categorization, preventing duplicates, misclassifications, and downstream reporting issues

• Proactively monitor AR and AP, flagging overdue items, mismatches, or anomalies and driving follow-ups to resolution

• Prepare clear weekly cash, expense, and variance summaries, highlighting notable movements, risks, or trends — not just raw numbers

• Maintain audit-ready financial documentation with clear backup, traceability, and logical file structure at all times

• Own SOP execution and evolution by improving workflows, tightening controls, and documenting best practices as the business scales

• Detect and surface discrepancies, errors, or unusual activity early, with recommended next steps — not just problem identification

• Partner on process improvement and automation initiatives to reduce manual work, improve accuracy, and strengthen financial discipline

What You Bring

• Bachelor’s degree in Accounting, Finance, or a related field

• 1–3+ years of accounting or bookkeeping experience

• Familiarity with GAAP, hospitality accounting, and deferred accounts

• Strong working knowledge of QuickBooks Online, AP systems, and payroll

• Excellent attention to detail and accuracy

• Comfort working with spreadsheets (Excel / Google Sheets)

• Ability to follow structured processes and suggest improvements

• Clear written communication in English

• High trust with sensitive financial information

• Reliable internet connection and a professional remote work setup

You’ll Thrive Here If…

• You take ownership without being chased

• You catch mistakes before they become problems

• You enjoy making systems cleaner and faster

• You work well with clear standards and deadlines

• You like working with leaders who move quickly and expect results

This Role Is NOT for You If…

• You wait to be told what to do

• You are comfortable with “close enough”

• You struggle with deadlines or consistency

• You dislike structure, SOPs, or accountability

• You want a slow, low-expectation environment

Compensation & Benefits

We offer a competitive Philippines-based compensation package, structured for long-term partnership:

• Hourly rate based on experience and performance

• 13th-month pay

• Monthly health stipend

• Long-term role with growth opportunities

• Exposure to high-level finance, systems, and leadership

• Opportunity to work with a fast-growing, international luxury brand

Position Details

• Location: Remote (Philippines only)

• Type: Full-Time

• Schedule: Aligned with U.S. business hours (overlap required)

How to Apply

Please submit your resume and a brief note explaining:

• Your accounting experience

• Your experience with QuickBooks Online

• Why you thrive in fast-paced, high-accountability environments