Vibration Mountings and Controls Inc - Project & Operations Documentation Assistant (Part Time)

Vibration Mountings and Controls Inc

We are seeking a part time highly organized and detail-oriented Project & Operations Documentation Assistant to support the documentation and tracking of ongoing projects and operational activities. This role will play a critical part in ensuring accurate, timely, and structured documentation across the business, enabling improved visibility, consistency, and execution.

Key Responsibilities not limited to

• Document and maintain records for all active projects and operational initiatives
• Organize project updates, timelines, and key deliverables into structured formats
• Create and standardize documentation templates, reports, and tracking tools
• Work closely with internal stakeholders to gather and verify project information
• Ensure documentation is current, accurate, and easily accessible
• Assist in summarizing project status, risks, and progress for leadership review
• Support process improvement efforts by identifying documentation gaps and inefficiencies

• Strong organizational and documentation skills with high attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or project management tools (e.g., Smartsheet, Jira, Trello)
• Experience in project coordination, operations, or administrative support preferred

Preferred Attributes

• Proactive, self-starter with the ability to work independently
• Strong analytical and problem-solving skills
• Ability to handle sensitive information with discretion
• Comfortable working in a fast-paced, evolving environment

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Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY!

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We provide equal employment opportunities to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.