Compliance Manager, Grants and Internal Controls

About the position The Compliance Manager of Grants and Internal Controls ensures that the organization adheres to federal, state, and organizational regulations related to grants. This role oversees grant management compliance, manages internal controls, prepares for Single Audits, and ensures that federal form submissions are accurate and timely. Additionally, the Manager will ensure that procurement policies and procedures align with grant requirements and organizational goals. This role will partner with our subsidiary, Ops+, by sharing best practices and tools with the clients it serves.

Responsibilities

• Grant Compliance Management:

Monitor compliance with federal, state, and organizational grant funding regulations.

• Ensure all grants are administered according to their terms, conditions, and regulatory requirements.
• Serve as the primary point of contact for all grant-related compliance matters.
• Ensure that the required grant and financial data are collected and retained in accordance with defined policies in collaboration with Development and Digital Solutions.
• Internal Controls and Risk Management:

Develop, implement, and continuously evaluate internal controls to ensure grant funds' proper management and safeguarding.

• Conduct regular assessments of financial systems and grant activities to identify risks and areas of improvement.
• Ensure that financial activities related to grants follow best practices and comply with all regulatory and organizational requirements.
• Oversee the implementation of corrective actions from previous audits or internal reviews.
• Single Audit and Federal Form Preparation and Reporting:

Manage the preparation of all required federal forms, such as SF-425, SF-424, SF-270, and other relevant reports in accordance with grant regulations for submission by Development.

• Manage the preparation of sub-recipient agreements, including applicable federal reporting, risk assessments, and monitoring.
• Manage the SAM.gov registration, ASAP, and be the financial point of contact for federal accounts.
• Ensure compliance with all Single Audit requirements under OMB Circular A-133 and other applicable federal regulations.
• Liaise with external auditors to provide necessary documentation and assist in the audit process, ensuring a smooth audit experience.
• Address any audit findings, discrepancies, or areas for improvement and work with other departments to resolve them.
• Procurement Policy Oversight:

Ensure that the organization's procurement policies and procedures align with federal regulations, especially in relation to grants.

• Oversee procurement activities related to grants, ensuring all purchases, contracts, and subcontracts comply with relevant federal and organizational guidelines.
• Provide guidance on procurement requirements for grant-funded projects, including vendor selection, contract management, and allowable costs.
• Conduct periodic reviews of procurement processes to ensure efficiency, cost-effectiveness, and compliance with internal and external policies.
• Monitoring and Reporting:

Track grant expenditures and ensure they are in line with approved budgets, focusing on compliance and appropriate use of funds.

• Prepare and deliver financial and compliance reports to internal stakeholders, auditors, and the Development department for submission to funding agencies.
• Work closely with program managers to ensure accurate reporting of program activities and financial performance.
• Training and Capacity Building:

Develop training programs for staff to ensure a strong understanding of grant compliance, internal controls, procurement policies, and audit preparation.

• Provide ongoing support and guidance to staff and departments involved in grant management and procurement activities.
• Stay informed on changes in regulations, procurement requirements, and compliance standards and communicate these to the team.
• Policy and Procedure Development:

Assist in developing, implementing, and updating organizational policies and procedures related to grant compliance, internal controls, procurement, and financial management.

• Ensure all internal policies are aligned with federal, state, and local regulations, particularly those related to grant-funded projects.
• Collaboration and Stakeholder Management:

Work cross-functionally with Development, Data Management, Human Resources, Program management teams, and other Finance team members to ensure seamless integration of financial, grant, and procurement activities to support the required reporting by funding agencies and transparency of grant financial activity.

• Collaborate with external auditors, Development department, and regulatory bodies to ensure compliance with all applicable requirements.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 10 years of experience in grant compliance, internal controls, procurement, and financial managemen

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