Home Based Bilingual Administrative Assistant/ Floating Home Visitor

Description

SGA’s mission is to help children, families, and communities facing great challenges to realize their potential. SGA

uses a proven and innovative method called the Cycle of Opportunity. This system is a continuum of comprehensive services that helps break the cycle of adversity and provide families with enough opportunity to change their lives and their communities.

SGA’s Early Head Start Home-based program serves Pregnant moms and children 0-3 years within the City of Chicago through weekly home visits engaging both the caregiver and the child. Additionally, families participate in bi-monthly group socializations, parent trainings, governance, and field trips. As part of the research-based Head Start program, all children and their families receive wraparound services to ensure the healthy development and success of the child.

The Home-based Administrative Assistant/Floating Home-Visitor (HBAAFHV) performs a variety of administrative

tasks, in addition to supporting home visitor vacancies. This position generates programmatic orders, handles small

program projects, drafts program documents (i.e., flyers, surveys). The HBAAFHV will support the Early Advantage program of home visitors, and their related services such as preparing and planning home visits, ensure the implementation of family engagement services, when the caseload of a vacant home visitor position cannot be carried by another home visitor or beyond the capacity for the Home-based Supervisor. Additionally, the Home-based Administrative Assistant/Floating Home-Visitor is responsible for ensuring materials, supplies, food, etc., are ordered and readily available for program staff use. This position reports to the Home-based Supervisor.

MAJOR DUTIES AND RESPONSIBILITIES

• Accurately and efficiently attend to administrative duties as assigned by the Home-based Supervisor.
• Conduct a minimum of bi-weekly home visits for each assigned child/family. Prepare and plan for home visits with families and monthly socializations when assigned by the Home-based Supervisor.
• Complete home visit observation documentation, ensuring comprehensive services are implemented as required by Head Start Performance Standards in the Early Head Start Home-based option.
• Ensure proper documentation is entered into data system including home visits, socializations, attendance, and other necessary documentation per assigned child/family, as needed.
• Participate in team meetings with home visitors to receive feedback regarding data, team lesson planning, planning for socializations, and team activities.
• Draft program documents, manage small program projects, collaborate with Home-based Supervisor to deliver positive programmatic experiences to staff and enrolled children and families.
• Monitor program materials and supplies, place inventory orders, place food orders for socializations, and maintain filing system for invoices and other supportive evidence for reconciliation.
• Participate in reflective supervision with Home-based Supervisor, EHSN Division meetings, organizational meetings, and other meetings assigned.
• Maintain accurate calendar, Concur expenses, timely ADP timecard & PTO submissions, and adherences to organizational priorities.
• Perform other job-related duties as requested.

Requirements

Education

• BA in Social Work, Early Childhood Education
• Gateways Credential level 5
• At least 2 years of experience working in early childhood/family support, or home visiting programs is required.

Experience

• Knowledge of and ability to implement early childhood curriculum and developmentally appropriate practice for the specific age group 0-3 and be able to remain abreast of developments in the child development field.
• Demonstrated leadership ability to utilize reflective supervision.
• Knowledge of and ability to assess, analyze, and interpret Head Start Standards and Start Early’s philosophy.
• Ability to work as a cooperative and supportive team member.
• Ability to communicate and cooperate with diverse families, various professionals and community groups.
• Ability and willingness to work in a program located in a high-risk, low-income community.
• Ability to exercise discretion in handling confidential information and materials.
• Intermediate knowledge of computer applications, including word-processing software in a Windows environment and the ability to learn and master other computer technology /software programs as needed.
• Ability to communicate and respond in a manner that consistently demonstrates respect and concern.

KEY COMPETENCIES

• Bilingual English/Spanish required
• Competent in Microsoft Office tools and inputting services in an online database.
• Schedule may be flexible and may include some evening and weekends.
• Must have access to a vehicle, valid driver’s license and proof of insurance.

PHYSICAL REQUIREMENTS

• Must be able to remain stationary 50% of the time.
• Must be able frequently move about inside the office to access file cabinets, office machinery, etc.
• Must have a reliable, insured automobile
• Ability to operate office productivity machinery, such as a calculator, copy machine, and printer.
• Occasionally ascends/descends stairs.
• Constantly positions oneself to assist children during activities.
• Frequently moves desks, chairs, tables, easels, and children's toys.
• At times may be required to lift and carry up to 25 lbs. for various program and event needs
• Frequently moves in outdoor weather conditions.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; this description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.