Program Coordinator - New York

Trust for Public Land (TPL) is a national nonprofit focused on connecting communities to the outdoors. The Program Coordinator will support the New York Community Trails Program by advancing large-scale trail projects, engaging with community stakeholders, and providing administrative assistance to ensure project success.

Responsibilities

• Conduct background research to inform trail planning and stakeholder engagement across all project corridors
• Track and monitor local and state funding opportunities relevant to trails, greenways, and open space development
• Assist in drafting, editing, and assembling grant applications, including narrative development, data gathering, and supporting documentation
• Support reporting requirements for awarded grants, including collecting metrics, drafting progress reports, and maintaining compliance documentation
• Prepare presentations and other materials for project related outreach
• Maintain organized project files, timelines, contact databases, and tracking systems to ensure consistent coordination across multiple trail initiatives
• Coordinate meetings with agency partners, consultants, and community stakeholders, including scheduling, preparing agendas, taking notes, and tracking follow-up items
• Provide general administrative support to the Trails team, ensuring smooth day-to-day operations across projects in Binghamton, Buffalo, Queens, and Long Island
• Create and distribute surveys to capture community input
• Maintain and document communication with external partners, including growing list of community partners and work to build new community relationships
• Create and distribute public facing materials such as one pagers, flyers, etc
• Lead or assist with community engagement activities including public events, cleanups, tours, and school workshops
• Lead community engagement efforts by managing outreach, creating meeting agendas, and tracking key decisions
• Engage schools and youth organizations for workshops and activities
• Table at local events such as Metro Village Community Day, or Forest Park Trust hosted clean ups
• Serve as a point of contact for staff, stakeholders, and the public
• Aid with grant applications for community partners
• Be creative and thoughtful in the approach to gaining community support in ways that are true to the community in which we are working
• Work with lawyers and Program Director to create construction contracts, and other documentation for construction
• Process invoices for reimbursement
• Keep track of payments and reimbursements
• Coordinate with TPL Finance Department, lawyers, agency partners, landscape architects and consultants
• Assist at playground events such as tours, assemblies, meetings, openings and planting days

Skills

• Strong commitment to TPL's shared values (Belonging, Creativity, Collaboration, Impact, and Hope) to effectively work across the organization
• At least one year of experience in conservation, outdoor recreation, community engagement, or land use planning
• Strong verbal and written communication skills, with the ability to collaborate across functional and regional teams
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks
• Evening and weekend work is expected
• Travel within the state of NY about once a quarter

Benefits

• Medical, dental, and vision insurance
• Vacation and sick pay plus holidays
• A year end office closure
• A 403(b)-retirement plan, currently with up to a 7% company match

Company Overview