Experienced No-Code Systems Builder – AI Chatbot, CRM, Email Automation, Calendly, Airtable – Build Scalable Sales Platform for arenaflex
At arenaflex, we're revolutionizing the way international manufacturers grow in the U.S. market. Our innovative sales platform, built in partnership with Hyphen IQ, is designed to help businesses like Baux (Sweden) succeed. We're seeking a highly skilled No-Code Systems Builder to join our team and help us build a repeatable, white-label sales platform that drives results.
About arenaflex
arenaflex is a cutting-edge company that's pushing the boundaries of innovation. Our team is passionate about creating solutions that make a real difference in people's lives. We're committed to excellence, and we're looking for like-minded individuals who share our vision.
The Role
As a No-Code Systems Builder, you'll be responsible for building a comprehensive sales platform that integrates AI chatbot, CRM, email automation, Calendly, and Airtable. This is a unique opportunity to work on a high-profile project that will help international manufacturers grow in the U.S. market.
Key Responsibilities
* Build an AI chatbot (Tidio or Intercom + GPT) that answers inbound questions from designers and dealers 24/7
- Train the chatbot on brand PDFs (product data, environmental docs, specs, etc.)
- Connect the chatbot to CRM (Airtable/SmartSuite) and log all conversations
- Set up an automated email engine that sends emails from Hyphen IQ on behalf of Baux
- Pull contact database from CRM to book meetings and respond to inquiries
- Send follow-ups based on timing, location, tags, or activity
- Reference past email threads and teammate interactions to avoid duplication
- Thread continuity and logging for all communications
- Set up Calendly for embedded or linked booking flows
- Include both virtual and in-person options
- Location-aware (e.g., “Meet in NYC” or “Book Remote Call”)
- Track booking source and sync with CRM
- Build a lead capture form with Tally or Typeform
- Embed the form on Hyphen IQ site
- Qualify leads by region, project type, interest
- Push leads to CRM and trigger flows
- Set up CRM & Dashboard with Airtable or SmartSuite
- Track all contacts, inquiries, bookings, and conversations
- Include filters by brand, firm, project status
- Dashboard includes:
+ Peak inquiry times + Most-asked questions + Conversion tracking (Chat → Meeting → Win)
- Set up Automation Layer with Zapier / Make
- Daily digest email
- Weekly insight reports
- Notification triggers
- Chat/email log syncing
- New form entries → CRM → outreach flow
Documentation & Repeatability
* Create internal setup guide + flowchart
- SOPs for handing off to future clients
- Build as a template we can clone 10+ times
Timeline
* 7–10 days
- We'll provide all data, PDF docs, FAQs, and flow diagrams up front
Budget & Milestones
* Total Budget: $1,800 – $2,400
- Paid in 2 phases:
+ Phase 1: Chatbot, Calendly, CRM base scaffold ($600–$800) + Phase 2: Automation layer, full email engine, final polish & docs ($1,200–$1,600)
Working Style
* Daily progress updates (Slack preferred)
- Available for 1–2 quick calls during build
- Document all work and systems clearly
To Apply
Please answer the following questions:
- Share a link to a similar dashboard/automation you've built AND explain the business problem it solved
- Which chatbot platform do you prefer (Tidio vs. Intercom), and why?
- What tool would you use for the CRM — Airtable or SmartSuite?
- How would you prevent duplicated or irrelevant email follow-ups from being sent?
- What's your backup plan if a Zapier or Make automation fails?
Bonus Points For
* Experience training GPT on company-specific data
- Strong design sensibility (we care about clean UI)
- Prior work with email automation + CRM connection
- Ability to turn this into a repeatable, scalable template
If you're a highly skilled No-Code Systems Builder with a passion for innovation, we want to hear from you. Apply now to join our team and help us build a game-changing sales platform for arenaflex. Apply to this job Apply for this job