Coordinator, Talent Acquisition

Fairstone Bank is a leading alternative lending bank in Canada, committed to delivering innovative financial solutions. The Recruitment Coordinator supports the Talent Acquisition team throughout the hiring cycle, managing interview schedules, maintaining applicant records, and ensuring a positive experience for candidates and hiring managers.

Responsibilities

• Provide day‑to‑day support to the Talent Acquisition team throughout the hiring process
• Schedule interviews, assessments, and meetings between candidates and hiring managers as required
• Track candidate progress and maintain accurate, timely records within the Applicant Tracking System (ATS), Workday
• Prepare job postings, ensure roles are published across required platforms, and assist with posting updates as needed
• Act as the main point of contact for all background checks for branch locations
• Coordinate with our background check vendor to initiate, monitor, and close cases
• Troubleshoot and resolve issues or delays in partnership with the TA team and branch leadership
• Ensure all documentation is complete, compliant, and stored appropriately
• Assist recruiters with candidate communication, follow‑ups, and status updates
• Support the preparation of offer documentation and onboarding materials as required
• Help maintain recruitment dashboards, trackers, and reporting tools
• Contribute to process improvements, documentation, and workflow optimization
• Provide timely, professional, and courteous communication to candidates and stakeholders
• Uphold a high‑quality experience for all applicants and internal clients
• Support adherence to hiring policies, compliance standards, and confidentiality requirements

Skills

• Post‑secondary education in Human Resources, Business Administration, or a related field (or equivalent work experience)
• Bilingual proficiency in English and French (written and verbal) is required
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent communication and customer-service skills, with a professional and approachable demeanor
• High attention to detail and accuracy, especially when handling confidential information
• Experience with ATS systems, and Microsoft Office Suite (Outlook, Word, Excel, Teams)
• 1–2 years of experience in talent acquisition coordination, HR administration, or a similar support role is an asset
• Familiarity with background check processes and/or working with multiple branch locations is an asset

Benefits

• Award-Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
• Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
• Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
• Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
• On-Site Fitness: Gym access at our London and Montreal offices.
• Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
• Family Support: Parental leave top-up program to help you during life’s big moments.
• Community Impact: One paid volunteer day to give back to causes that matter to you.

Company Overview