Field Project Coordinator
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Support the Estimator/Project Manager in transitioning awarded projects from proposal to execution by confirming scope requirements, materials, and equipment needs
- Review awarded and upcoming jobs using internal folders, field service schedules, and weekly updates to ensure readiness for execution
- Coordinate with the Field Service Manager and Estimator/Project Manager to plan project timelines, crew availability, and overall job readiness prior to mobilization
- Source and confirm availability of required materials and rental equipment based on project needs
- Obtain vendor quotes and submit necessary information to accounting, including pricing and PO requirements
- Ensure all quotes and purchase orders are properly documented and filed within each job’s folder
- Coordinate the pickup or shipment of materials and equipment to job sites, including tracking deliveries and confirming arrival
- Follow up with vendors and internal teams to resolve any delays, track change orders, shortages, or discrepancies prior to job start
- Coordinate crew travel arrangements
- Support the Field Service Operations Manager with ongoing scheduling adjustments
- Track project-related expenses and work closely with accounting to ensure invoices are received and added to job’s expense folder
- Follow up on outstanding invoices or discrepancies to maintain accurate job cost tracking
- Compile and organize reliability and project documentation using Raken, email correspondence, and other relevant sources
- Ensure all required documentation is accurate, complete, and uploaded in a timely manner throughout the project lifecycle
- Assist in preparing documentation for project closeout and internal reporting
- Provide timely updates on project status, materials, logistics, and any issues requiring escalation
- Monitor and coordinate truck maintenance and repairs, including scheduling service and reviewing required maintenance checklists
- Support company marketing efforts by drafting and scheduling LinkedIn posts highlighting project milestones, employee achievements, and company updates
- Assist other employees and departments with tasks as needed
- Previous experience in project coordination, field service, or similar environment preferred
- Strong organizational skills with the ability to manage multiple projects and priorities simultaneously
- Excellent communication and follow-up skills
- Experience with procurement, logistics, or vendor coordination preferred
- Proficiency in Microsoft Office and SharePoint
- Experience with field service reporting tools such as Raken is a plus
Flexible work from home options available.
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