Coordinator Recruitment Administration

AMS is a global, inclusive, and innovative company that designs and delivers talent strategies for leading organizations. They are seeking a Coordinator Recruitment Administration to provide efficient administrative support to the recruitment process, acting as the main point of contact for queries and managing various administration activities.

Responsibilities

• Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Managing various ad-hoc administration activities to support the effective running of the recruitment process
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (e.g., PEs vendor), and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement implementation within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills

• Demonstrate experience coordinating and hosting virtual hiring and recruitment events, including partnerships with platforms such as Indeed
• Apply strong administrative expertise, supporting recruitment operations with accuracy, organization, and attention to detail
• Conduct audits and compliance reviews effectively, ensuring data integrity and adherence to established processes
• Manage onboarding activities, delivering a seamless experience for candidates and stakeholders
• Exhibit strong communication and organizational skills, effectively coordinating multiple priorities and activities simultaneously
• Build and support hiring events, managing logistics, scheduling, and stakeholder engagement from planning through execution
• Leverage exposure to Pharma environments, applying industry-specific knowledge to recruitment and onboarding activities
• Manage high-volume administrative workloads, ensuring timely and accurate delivery of recruitment support services
• MS Office - proficiency level 2
• Growth Mindset - proficiency level 2
• Focuses on self-development - proficiency level 2
• Acts Proactively and At Pace – proficiency level 2
• Accepts and Adapts to Change – Proficiency Level 2
• Perseverance - proficiency level 3
• Follows Processes and Guidelines - proficiency level 2
• Attention to Detail – proficiency level 3
• Manages Priorities - proficiency level 1
• Service Excellence - proficiency level 2
• Effective Communication - proficiency level 2
• Partnering with Colleagues - proficiency level 2
• Stakeholder Partnering - proficiency level 1

Benefits

• Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)

Company Overview