[Remote] Payroll Accountant

Note: The job is a remote job and is open to candidates in USA. Pavago is seeking a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring accurate and timely employee payments, compliance with tax regulations, and maintaining audit-ready records. The Payroll Accountant will handle the end-to-end payroll lifecycle and support various financial reporting needs.

Responsibilities

• Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees
• Validate employee time entries, overtime, bonuses, and deductions before each run
• Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
• Post payroll transactions into QuickBooks, NetSuite, or Xero
• Reconcile payroll clearing accounts with bank statements
• Record benefit deductions and employer contributions accurately
• Prepare and submit payroll taxes at federal, state, and local levels
• File quarterly/annual forms (941, W-2, 1099, state equivalents)
• Track changes in labor/tax regulations and adjust processes accordingly
• Reconcile healthcare, retirement, and other benefit contributions with provider invoices
• Ensure deductions align with employee elections and company policy
• Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA
• Assist employees with onboarding payroll setup
• Generate recurring payroll and headcount reports for HR and finance
• Support audits with detailed payroll documentation
• Provide variance analysis of payroll vs. budget
• Streamline workflows using Excel macros, payroll integrations, or APIs
• Document payroll SOPs for consistency and compliance

Skills

• 2+ years payroll processing experience
• Hands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR)
• Intermediate Excel/Google Sheets (pivot tables, VLOOKUP, reconciliations)
• Knowledge of U.S. payroll tax regulations
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Multi-state or international payroll
• Experience reconciling payroll with accounting entries
• Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)

Company Overview