[Remote] Accounting Manager - Nonprofit

Note: The job is a remote job and is open to candidates in USA. Step Up: Equity Matters is a professional services consulting firm focused on nonprofit administration and financial management. The Accounting Manager will oversee day-to-day accounting operations for nonprofit organizations, ensuring accurate financial reporting, compliance, and collaboration with program and development teams.

Responsibilities

• Own the monthly close process, including recurring entries, journal entries, allocations, and reconciliations (bank, credit cards, key balance sheet accounts)
• Maintain a well-organized general ledger; ensure consistent coding by program, grant/funder, and restriction status as applicable
• Prepare and post adjusting entries as needed, ensuring accurate cutoff and classification
• Maintain supporting schedules (prepaids, accruals, fixed assets if applicable, restricted revenue schedules, deferred revenue if applicable)
• Support vendor bills and payments; ensure approvals and documentation align with policy
• Maintain vendor files (W-9s, insurance certificates if required) and support 1099 tracking as needed
• Support expense reimbursement processes and corporate card management, including review for completeness and coding accuracy
• Support invoicing and receipting workflows as needed (program fees, reimbursements, sponsorships)
• Coordinate deposit recording and ensure revenue is properly classified (unrestricted vs restricted; grant revenue vs contributions vs program income)
• Partner with Development staff on donation reconciliation, fundraising platform deposits, and donor-restricted tracking
• Partner with program staff on program income recording and reconciliations
• Prepare monthly financial reports for the CFO and Controller including:
• Statement of Financial Position
• Statement of Activities (budget vs actual)
• Cash position summary
• Grant/restricted fund reporting summaries (as needed)
• Identify and explain variances, unusual trends, and coding issues; propose corrections and process improvements
• Track grant spending in alignment with approved budgets and donor restrictions, in coordination with program teams
• Maintain documentation and schedules to support grant reporting and funder reimbursement requests
• Help ensure finance processes meet basic compliance expectations (segregation of duties, approval chains, documentation standards)
• Maintain organized electronic files for close support, vendor documentation, contracts, and grant documentation
• Prepare audit schedules and support the annual audit process under the direction of the Finance Director
• Support year-end activities including coordination for Form 990 preparation (in partnership with external client staff
• Communicate clearly with non-finance staff to resolve coding questions, missing documentation, and budget alignment
• Support finance-related training and simple process documentation (checklists, how-to guides) to reduce errors and improve turnaround time

Skills

• Bachelor's degree in Accounting
• 5+ years of progressive accounting experience; nonprofit accounting experience required
• Demonstrated experience running month-end close, reconciliations, and producing financial statements
• Proficiency with QuickBooks Online (required)
• Strong Excel or Google Sheets skills (pivot tables, lookups, budget vs actual analysis)
• Experience with restricted funds tracking and grant reporting
• Experience supporting audits and preparing audit-ready schedules
• CPA or significant progress toward CPA (nice to have, not required)

Benefits

• Benefits

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