Part‑Time Remote Data Entry & Administrative Assistant – Adult Detox & Crisis Recovery Support

About arenaflex

arenaflex is a leading provider of compassionate, evidence‑based services for individuals navigating the challenging journey of substance‑use recovery. Our mission is to create safe, supportive environments where people can begin their detox process and transition toward lasting wellness. With a focus on innovative care models, cutting‑edge technology, and a culture of empathy, arenaflex delivers critical services to communities across the nation. As a remote‑first organization, we empower our team members to work from anywhere while staying deeply connected to the heart of our mission.

Why This Role Matters

The Part‑Time Remote Data Entry & Administrative Assistant position is a cornerstone of our Adult Detox and Crisis Recovery Unit (ADU/CRC). This 14‑bed, non‑medical facility operates 24/7, providing urgent detox support for individuals battling alcohol and drug dependence. Your meticulous administrative support ensures that clinical staff can focus on patient care, while our operations run smoothly, compliant, and financially transparent. By joining arenaxflex, you become an integral part of a life‑changing ecosystem that saves lives and restores hope.

Key Responsibilities

Data Management & Reporting

• Utilize spreadsheets, databases, and specialized software to organize patient intake information, service logs, and financial data.
• Generate standard and ad‑hoc reports for senior leadership, including disbursement summaries, budget utilization, and compliance dashboards.
• Prepare complex disbursement forms such as check requests, travel reimbursements, cash sheets, and journal entries for routing and approval.
• Maintain accurate financial statements, reconcile ledgers, and identify discrepancies for timely correction.

Procurement & Vendor Coordination

• Verify purchase requests against county contracts, grant funding sources, and internal policies.
• Place orders for goods and services, track deliveries, and resolve any discrepancies to ensure uninterrupted operations.
• Maintain a systematic record of all procurement activities, ensuring proper routing and approvals are documented.

Administrative Support & Communication

• Schedule and cancel appointments, manage calendars for senior management, and coordinate rooms for classes, meetings, and conferences.
• Arrange audio‑visual equipment and training tools, ensuring seamless execution of virtual and in‑person sessions.
• Compose routine correspondence on behalf of management, proofread documents for spelling and grammar, and type technical documents with precision.
• Greet virtual visitors, uphold safety protocols in secured digital environments, and serve as the first point of contact for internal inquiries.

Payroll & Human Resources Assistance

• Process payroll tasks, including verification of timesheets, resolution of payroll discrepancies, and distribution of paychecks.
• Maintain attendance and leave tracking records, and coordinate Family and Medical Leave (FMLA) requests in line with policies and guidelines.
• Act as a departmental resource for data‑management systems, providing training to new users and troubleshooting system issues.

Training & Continuous Improvement

• Onboard and train new administrative staff, sharing best practices for data entry, reporting, and compliance.
• Develop and update procedural documentation, ensuring that policies reflect current regulations and operational needs.
• Identify opportunities for workflow automation and recommend enhancements to senior leadership.

Essential Qualifications

• Education: High school diploma or equivalent (required). An Associate’s Degree in Business Administration or a related field is preferred.
• Experience: Minimum of two years of administrative support experience, preferably in a healthcare, social services, or nonprofit setting.
• Technical Proficiency: Strong command of Microsoft Office Suite (Excel, Word, Outlook) and experience with database management or ERP systems.
• Attention to Detail: Proven ability to manage large volumes of data with a high degree of accuracy.
• Communication Skills: Excellent written and verbal communication, with the ability to draft professional correspondence and interact courteously with staff and external partners.
• Organizational Skills: Demonstrated capability to prioritize tasks, meet deadlines, and handle multiple responsibilities in a fast‑paced environment.
• Integrity & Confidentiality: Commitment to safeguarding sensitive patient and financial information in accordance with HIPAA and other regulatory standards.

Preferred Qualifications & Additional Skills

• Experience with accounting software (e.g., QuickBooks, Sage) or financial reporting tools.
• Familiarity with county‑level contracts, grant management, and compliance reporting.
• Previous exposure to substance‑use disorder treatment facilities or crisis recovery programs.
• Certification in Office Administration, Medical Billing, or related fields.
• Ability to work independently, demonstrate self‑motivation, and thrive in a remote work setting.

What You’ll Gain – Career Growth & Learning Opportunities

arenaflex invests heavily in the professional development of its team members. In this role, you will have access to:

• Ongoing training modules covering data analytics, compliance, and advanced Excel techniques.
• Mentorship from senior administrators and clinical leaders who will guide you in understanding the nuances of detox and recovery operations.
• Opportunities to cross‑train in related departments such as finance, human resources, and program management, broadening your skill set.
• Eligibility for internal promotions to full‑time administrative or supervisory positions as the organization expands.

Work Environment & Culture at arenaflex

At arenaflex, we champion a culture of empathy, collaboration, and continuous improvement. Our remote workforce enjoys:

• A flexible schedule that respects work‑life balance, with the ability to set your own hours within the part‑time framework.
• A supportive virtual community that includes regular team huddles, wellness check‑ins, and social events.
• Access to a comprehensive employee assistance program (EAP) that offers counseling, financial advice, and health resources.
• State‑of‑the‑art technology tools that enable seamless communication, secure data handling, and efficient task management.

Compensation, Perks & Benefits

While specific salary details will be discussed during the interview process, candidates can expect a competitive hourly rate commensurate with experience. In addition, arenaflex offers:

• Paid time off (PTO) and holiday pay for part‑time employees.
• Health, dental, and vision insurance options (eligible after a probationary period).
• Retirement savings plan with employer matching contributions.
• Professional development stipend for courses, certifications, or conferences.
• Access to a virtual wellness library, including mindfulness apps and fitness resources.

How to Apply

If you are detail‑oriented, passionate about supporting recovery services, and thrive in a remote, mission‑driven environment, we want to hear from you. Click the link below to submit your application, resume, and a brief cover letter outlining why you are the perfect fit for this role at arenaflex.

Apply Job!

Join arenaflex – Make a Difference Every Day

At arenaflex, your work directly contributes to the health and safety of individuals seeking a fresh start. By ensuring that our administrative and data processes run flawlessly, you enable clinicians to focus on what they do best—providing compassionate care. Take the next step in your career and become part of a team that values integrity, innovation, and impact. Apply today and help us build a brighter future for those we serve.