Remote Part‑Time Data Entry Specialist – Invoice Processing, GL Coding, and Administrative Support

Welcome to arenaflex – Where Precision Meets Purpose

At arenaflex, we are a forward‑thinking organization dedicated to delivering top‑tier support services to the construction industry. Our mission is to empower project teams with accurate, timely, and reliable data management, ensuring that every invoice, purchase order, and financial record flows seamlessly through our systems. As a remote‑first employer, arenaflex embraces flexibility, technology, and a culture of continuous improvement, offering you the chance to thrive from anywhere while contributing to critical business operations.

Why This Role Matters

The Remote Data Entry Specialist is the backbone of our Construction Department’s financial workflow. By meticulously processing invoices, verifying general‑ledger (GL) coding, and supporting administrative functions, you help maintain the financial health of large‑scale construction projects. Your attention to detail and commitment to accuracy directly impact project timelines, vendor relationships, and overall profitability.

Role Overview

This part‑time, remote position is designed for self‑motivated individuals who excel at data entry, possess strong organizational skills, and can work independently with minimal supervision. You will be responsible for handling a high volume of invoices, ensuring proper coding, and supporting the Admin Office Manager with various tasks. The role requires a blend of technical proficiency, communication excellence, and a proactive mindset.

Key Responsibilities

• Invoice Processing: Accurately enter all incoming invoices into the INFOR system, ensuring completeness and compliance with company policies.
• GL Coding Verification: Review and confirm GL codes for each invoice, creating or adjusting entries as needed to reflect correct accounting classifications.
• Purchase Order Management: Generate, route, and track purchase orders, collaborating with procurement and project teams to secure timely approvals.
• Document Distribution: Receive, stamp, and distribute paper and electronic invoices to the appropriate approvers, maintaining clear audit trails.
• Filing & Archiving: Perform electronic and paper filing of processed invoices, ensuring organized records for future reference and compliance audits.
• Administrative Support: Assist the Admin Office Manager with ad‑hoc duties such as data reconciliation, report generation, and office coordination.
• Quality Assurance: Conduct periodic reviews of entered data to identify and correct discrepancies, enhancing overall data integrity.
• Communication: Liaise with vendors, project managers, and internal stakeholders to resolve invoice‑related inquiries promptly.

Essential Qualifications

• Proven experience in data entry, preferably within a finance or construction environment.
• Demonstrated ability to work independently with minimal supervision while meeting deadlines.
• Advanced proficiency in Microsoft Word and Excel, including formulas, pivot tables, and data validation.
• Strong written and verbal communication skills, with an emphasis on clarity and professionalism.
• Excellent organizational abilities and meticulous attention to detail.
• Familiarity with standard office equipment (scanners, printers, fax machines, etc.).
• Ability to remain stationary for extended periods and occasionally move within a home office setting.
• Successful completion of a pre‑placement drug/alcohol screening.

Preferred Qualifications

• 10‑key numeric keypad proficiency (touch typing preferred).
• Experience with INFOR or similar enterprise resource planning (ERP) systems.
• Background in construction finance, accounting, or project administration.
• Knowledge of basic accounting principles and invoice processing best practices.

Skills & Competencies for Success

• Analytical Thinking: Ability to spot inconsistencies and resolve them efficiently.
• Time Management: Prioritize tasks to handle high‑volume workloads without sacrificing accuracy.
• Tech Savvy: Comfortable navigating cloud‑based platforms, remote collaboration tools, and virtual communication channels.
• Customer Service Orientation: Respond to vendor and internal inquiries with professionalism and empathy.
• Adaptability: Thrive in a dynamic environment where priorities may shift based on project needs.

Career Growth & Learning Opportunities

arenaflex is committed to your professional development. As a Remote Data Entry Specialist, you will have access to:

• Ongoing training in advanced Excel techniques, data analytics, and ERP system navigation.
• Mentorship from senior finance professionals and exposure to broader accounting functions.
• Opportunities to transition into full‑time roles such as Accounts Payable Analyst, Procurement Coordinator, or Project Administrator.
• Participation in internal webinars, industry conferences, and certification programs (e.g., Certified Bookkeeper, Microsoft Office Specialist).

Compensation, Perks & Benefits

While the exact salary will be competitive and commensurate with experience, arenaflex offers a comprehensive benefits package that includes:

• Medical, dental, and vision coverage with multiple plan options.
• 401(k) retirement plan featuring a discretionary match and vesting schedule.
• Paid sick leave, vacation, holidays, and personal days to support work‑life balance.
• Employee vehicle purchase/lease programs for eligible staff.
• Subsidized gym membership through arenaflex health clubs, plus free on‑site personal training sessions.
• Tuition discount partnership with arenaflex, enabling you to pursue further education at reduced cost.
• Discounted tickets to major theme parks across California, fostering fun and relaxation.
• Access to a remote‑first work environment with flexible scheduling and ergonomic home‑office support.

Work Environment & Culture at arenaflex

arenaflex prides itself on a collaborative, inclusive, and innovative culture. Even though you will be working remotely, you will be an integral part of a supportive team that values:

• Transparency: Open communication channels, regular virtual town halls, and clear performance expectations.
• Recognition: Employee appreciation programs, milestone celebrations, and peer‑to‑peer shout‑outs.
• Wellness: Holistic health initiatives, mental‑wellness resources, and a focus on balanced living.
• Community: Volunteer opportunities and corporate social responsibility projects that give back to local neighborhoods.

Application Process

If you are ready to bring your data‑entry expertise to a dynamic, remote‑first organization, we invite you to apply today. Follow these steps:

1. Prepare an updated résumé highlighting relevant experience and technical skills.
2. Write a concise cover letter explaining why you are passionate about supporting the construction industry and how your background aligns with the responsibilities outlined above.
3. Submit your application through our secure portal: Apply Now.
4. Upon receipt, our recruiting team will review your qualifications and contact you for a virtual interview.

Join arenaflex and Make an Impact

At arenaflex, your contributions matter. By ensuring accurate invoice processing and supporting our Construction Department, you play a pivotal role in the success of multi‑million‑dollar projects that shape skylines and communities. Embrace the flexibility of remote work, enjoy a robust benefits package, and grow your career with a company that invests in its people.

Take the next step toward a rewarding future—apply now and become a valued member of the arenaflex family.