Experienced Remote Data Entry Specialist – Clinical Research & Patient Safety Coordination
About arenaflex
arenaflex is a forward-thinking clinical research organization committed to advancing patient safety, data integrity, and scientific discovery. Operating at the intersection of healthcare and technology, arenaflex partners with leading research institutions, pharmaceutical sponsors, and medical innovators to manage clinical trials that shape the future of medicine. Our remote-first workforce empowers talented professionals across the United States to contribute meaningfully to groundbreaking research from the comfort of their homes, while remaining deeply connected to a collaborative, mission-driven culture.
At arenaflex, we believe that accurate data is the backbone of every successful clinical trial. Every record entered, every query resolved, and every patient interaction matters. We are currently seeking a detail-oriented, compassionate, and highly motivated Data Entry Specialist with a focus on patient safety to join our growing remote team. If you thrive in a fast-paced environment, possess exceptional organizational skills, and want to play a vital role in protecting patient welfare and ensuring research excellence, this opportunity is for you.
Position Overview
As a Data Entry Specialist (Remote) – Clinical Research & Patient Safety at arenaflex, you will serve as a critical link between patients, research teams, and clinical data systems. Your primary responsibility will be to ensure that patient records and clinical trial data are accurate, complete, and entered in a timely manner. You will work with both computerized systems and paper-based patient records, performing data capture, verification, and quality control activities that uphold the integrity of every study arenaflex supports.
In addition to data entry responsibilities, you will conduct patient safety calls, communicate with study participants, and collaborate with cross-functional research teams to resolve data discrepancies. This dual-focus role requires a unique blend of technical precision, empathetic communication, and regulatory awareness. You will be trained in International Conference on Harmonisation Good Clinical Practice (ICH GCP) guidelines and supported by a leadership team that values professional growth, work-life balance, and continuous learning.
Key Responsibilities
Electronic Data Capture (EDC) Completion
- Review and process research charts with meticulous attention to accuracy and completeness.
- Complete electronic data capture (EDC) entries for active clinical trials in accordance with study protocols.
- Perform quality control checks on all EDC submissions to identify and correct errors before finalization.
- Maintain a consistent cadence of data entry to meet project timelines and sponsor expectations.
Source Data Verification
- Gather relevant data from multiple source documents and accurately input information into arenaflex’s electronic database systems.
- Cross-reference patient records against source documents to ensure consistency and regulatory compliance.
- Address data queries promptly and apply data-related corrections as directed by research teams.
- Handle sensitive patient information with the highest level of confidentiality and integrity.
Query Resolution
- Investigate records flagged for incomplete or inconsistent data by retrieving supporting information from research teams.
- Assess data for completeness, accuracy, and errors, and escalate concerns as appropriate.
- Document resolution steps clearly to support audit readiness and regulatory inspections.
- Collaborate with clinical research associates and data managers to implement corrective actions.
Administrative and Patient Support
- Conduct scheduled safety calls with patients currently enrolled in clinical studies to verify wellbeing and gather updates.
- When onsite support is needed, escort patients to and from exam rooms, ensuring they are attended to and directed appropriately.
- Partner with team members across departments to meet data entry, cleaning, and reporting timelines.
- Become familiar with current ICH GCP best practices, guidelines, and arenaflex standard operating procedures.
- Support additional administrative tasks related to study coordination and patient engagement as required.
Essential Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree in healthcare, life sciences, or a related field preferred.
- Demonstrated experience with data entry in a clinical, healthcare, or research environment.
- Strong computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Ability to learn and adapt quickly to new software platforms, electronic data capture systems, and database tools.
- Exceptional attention to detail with a commitment to producing accurate, high-quality work.
- Critical thinking and analytical skills with the ability to identify discrepancies and propose solutions.
- Capacity to thrive in a fast-paced, deadline-driven environment while managing multiple priorities.
- Excellent verbal and written communication skills, particularly when interacting with patients and research teams.
- Flexibility, a positive attitude, and a strong work ethic aligned with arenaflex’s values.
Preferred Qualifications
- Prior data management experience within clinical research, pharmaceuticals, or healthcare settings.
- Familiarity with ICH GCP guidelines, HIPAA regulations, and clinical trial protocols.
- Experience using clinical trial management systems (CTMS), electronic data capture (EDC) platforms, or similar databases.
- Background in patient-facing roles such as medical assisting, nursing support, or clinical coordination.
- Bilingual or multilingual capabilities are a plus, depending on study demographics.
Skills and Competencies for Success
Success in this role at arenaflex requires more than technical aptitude. We are looking for professionals who combine precision with empathy, independence with collaboration, and curiosity with accountability. The ideal candidate will demonstrate:
- Data Integrity Focus: A relentless commitment to accuracy and consistency in every entry.
- Patient-Centered Mindset: Genuine compassion when speaking with study participants during safety calls.
- Adaptability: Comfort navigating shifting priorities, evolving protocols, and new technologies.
- Time Management: Ability to balance competing deadlines while maintaining quality standards.
- Confidentiality Awareness: Understanding the importance of protecting patient privacy and adhering to regulatory requirements.
- Team Collaboration: Willingness to support colleagues and contribute to a positive, inclusive remote work culture.
Career Growth and Learning Opportunities
At arenaflex, your professional development is a priority. As a Data Entry Specialist, you will gain hands-on experience with clinical research operations, regulatory frameworks, and patient safety processes. We offer structured onboarding, ongoing mentorship, and access to training programs that prepare you for advancement into roles such as Clinical Research Coordinator, Data Manager, or Quality Assurance Specialist. Employees who demonstrate initiative, accuracy, and leadership potential often grow into senior data operations, site management, or regulatory affairs positions within arenaflex.
Work Environment and Company Culture
arenaflex fosters a remote-first culture built on trust, transparency, and teamwork. Our team members enjoy the flexibility of working from home while remaining engaged through regular virtual meetings, collaborative platforms, and company-wide events. We celebrate diversity, encourage open communication, and believe that every team member contributes to our shared mission of advancing clinical research and improving patient outcomes. Whether you are an early-career professional or an experienced data specialist, you will find a supportive environment where your contributions are recognized and your well-being is valued.
Compensation, Perks, and Benefits
arenaflex offers a competitive compensation package designed to attract and retain top talent. While specific benefits may vary based on location and employment classification, our typical offerings include:
- Competitive base salary with performance-based incentives.
- Comprehensive medical, dental, and vision insurance options.
- Paid time off, holiday pay, and flexible scheduling to support work-life balance.
- 401(k) retirement plan with company match eligibility.
- Professional development stipends and reimbursement for relevant certifications.
- Home office setup assistance for remote employees.
- Access to employee wellness programs, mental health resources, and team-building activities.
Travel and Physical Requirements
- This is primarily a remote position; however, occasional travel (less than two weeks per year) may be required for training, team meetings, or onsite patient support activities.
- Prolonged periods of sitting and working at a computer are required.
- Ability to occasionally lift up to 15 pounds.
- Capacity to move about an office environment, including walking, when onsite support is needed.
- Effective communication skills, including talking and hearing, to accurately convey information during patient calls and team interactions.
- Close visual acuity for preparing and analyzing data, transcribing, viewing computer terminals, and performing detailed inspections.
How to Apply
If you are ready to bring your data precision, patient empathy, and research curiosity to arenaflex, we encourage you to apply today. Join a team where your work directly supports the safety of patients and the success of clinical trials that improve lives around the world. arenaflex is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome applicants from all backgrounds, experiences, and perspectives.