Remote Administrative Clerk & Data Entry Specialist – Full‑Time NYS Resident Position Supporting Healthcare Claims Processing

About arenaflex – Your Gateway to a Thriving Healthcare Career

arenaflex is a dedicated staffing partner that has been connecting talented professionals with leading healthcare organizations for more than three decades. Our mission is to empower individuals like you to transition your existing administrative and customer‑service expertise into rewarding roles that make a tangible difference in patient care. As a small, locally‑focused agency, arenaflex prides itself on personalized service, deep industry knowledge, and a commitment to fostering long‑term career growth for every candidate we place.

Why This Role Stands Out

We are currently seeking motivated, detail‑oriented individuals who reside in New York State to join a fast‑growing healthcare provider based in the Pittsford, NY region. This is a remote, work‑from‑home opportunity that offers a stable, full‑time schedule, comprehensive training, and a clear pathway to advance within the healthcare administration field. Whether you are looking to launch a new career or enhance your existing skill set, this position provides the perfect platform to apply your clerical talents to the critical process of medical claim review.

Key Responsibilities – What You’ll Do Every Day

• Perform accurate and efficient data entry of claim information into proprietary healthcare software systems.
• Prepare, format, and proofread documents, ensuring all medical terminology and patient details are captured without errors.
• Assist claim reviewers by organizing and distributing case files, faxing necessary paperwork, and maintaining up‑to‑date electronic records.
• Conduct thorough document reviews to verify completeness, flag inconsistencies, and route items for further investigation when needed.
• Maintain strict confidentiality of patient data in compliance with HIPAA and other regulatory standards.
• Collaborate with cross‑functional teams—including billing, coding, and customer service—to resolve outstanding claim issues promptly.
• Participate in ongoing training sessions, quality‑control audits, and continuous‑improvement initiatives to enhance workflow efficiency.
• Provide exceptional customer service via phone or email when interacting with internal stakeholders or external partners.

Work Schedule & Training Overview

This full‑time role offers flexible shift options to accommodate a variety of personal schedules. Choose from two primary shift patterns:

• Monday‑Friday: 8‑hour shifts between 8:00 am – 5:00 pm.
• Tuesday‑Saturday: 8‑hour shifts between 8:00 am – 4:30 pm.

All new hires will undergo a comprehensive onboarding program lasting approximately 2‑3 weeks. Training sessions run Monday through Friday, 8:30 am – 5:00 pm, and cover everything from software navigation to best practices in medical documentation.

Essential Qualifications – What We’re Looking For

• Current residency in New York State (mandatory for eligibility).
• High school diploma or GED; additional post‑secondary education or certifications in office administration, health information management, or related fields are a plus.
• Proven experience in clerical, administrative, or data‑entry roles, preferably within a fast‑paced environment.
• Exceptional attention to detail with a track record of delivering error‑free work.
• Strong written and verbal communication skills, including the ability to draft clear, concise documents.
• Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly learn new software platforms.
• Basic understanding of medical terminology and claim processing concepts is advantageous but not required.
• Demonstrated reliability, punctuality, and the ability to work independently while meeting deadlines.

Preferred Qualifications – What Sets Top Candidates Apart

• Experience in healthcare administration, medical billing, or insurance claim support.
• Familiarity with HIPAA regulations and data‑privacy best practices.
• Previous exposure to electronic health record (EHR) systems or claim‑management software.
• Certification such as Certified Medical Administrative Assistant (CMAA) or Certified Professional Coder (CPC).
• Demonstrated ability to multitask across multiple projects while maintaining high accuracy.

Core Skills & Competencies for Success

• Analytical Acumen: Ability to scrutinize documents for completeness and spot discrepancies quickly.
• Organizational Mastery: Efficiently manage digital files, prioritize tasks, and keep workflows orderly.
• Technology Proficiency: Comfortable navigating new software interfaces, troubleshooting minor issues, and adapting to system updates.
• Communication Excellence: Clear, courteous interaction with team members and external partners, both written and verbal.
• Time Management: Consistently meet shift expectations and training milestones without sacrificing quality.
• Ethical Integrity: Uphold confidentiality standards and demonstrate a commitment to ethical handling of sensitive health information.

Career Growth & Learning Opportunities at arenaflex

arenaflex is committed to your professional development. As you master the foundational responsibilities of this role, you will have access to a suite of learning resources, including:

• Advanced training modules on medical coding, reimbursement cycles, and claim adjudication.
• Mentorship programs pairing you with seasoned healthcare administrators.
• Opportunities to transition into specialized positions such as Claims Analyst, Billing Coordinator, or Health Information Technician.
• Regular performance reviews that identify skill gaps and outline clear pathways for promotion.

Our partners value internal talent, and many of our long‑term employees have progressed from entry‑level clerical roles to supervisory and managerial positions within the organization.

Compensation, Benefits & Perks

We offer a competitive hourly wage of $16.20, reflecting the importance of accuracy and reliability in this role. In addition to base pay, arenaflex ensures that you receive a comprehensive benefits package that includes:

• Medical health insurance with multiple plan options.
• Vision and dental coverage to support overall well‑being.
• Paid holiday schedule and potential overtime eligibility.
• Access to employee assistance programs (EAP) for personal and professional support.
• Retirement savings options, including 401(k) matching where applicable.
• Flexible work‑from‑home arrangements, complete with ergonomic equipment stipends.
• Continuous learning allowances for certifications, webinars, and industry conferences.

Work Environment & Culture at arenaflex

At arenaflex, we cultivate a collaborative, inclusive, and supportive atmosphere. Even though you will be working remotely, you will remain an integral part of a close‑knit team that values open communication, mutual respect, and shared success. Our culture emphasizes:

• Team Connectivity: Regular virtual huddles, team‑building activities, and an open‑door policy with supervisors.
• Recognition & Rewards: Programs that celebrate accuracy milestones, innovative ideas, and outstanding customer service.
• Diversity & Inclusion: Commitment to hiring a workforce that reflects the communities we serve, fostering a rich exchange of perspectives.
• Work‑Life Balance: Predictable shift patterns, generous paid time off, and resources to help you manage personal responsibilities.

How to Apply – Take the Next Step with arenaflex

If you are a detail‑driven, NYS‑resident professional eager to apply your administrative talents to the dynamic world of healthcare claims, we want to hear from you. Click the link below to submit your application, attach your resume, and begin the journey toward a fulfilling career with arenaflex.

Apply Job!

Closing Statement

arenaflex is excited to welcome dedicated individuals who are ready to grow, learn, and make a meaningful impact on the healthcare system. Your expertise in data entry and clerical support can become the backbone of a vital claims‑processing operation, ensuring patients receive the care they deserve. Don’t miss this chance to join a forward‑thinking team, enjoy competitive compensation, and build a lasting career in a thriving industry. Apply today and start your journey with arenaflex!