Remote Executive Assistant (Part-Time, Remote)

Job Summary We are seeking a highly organized, sharp, and proactive Executive Assistant to provide comprehensive administrative support. This role requires someone who is quick-thinking, resourceful, and thrives in a fast-paced environment. The ideal candidate is detail-oriented, tech-savvy, and an excellent communicator, with the ability to anticipate needs, solve problems independently, and keep multiple projects running smoothly. A positive, high-energy attitude is essential, as well as a structured and strategic approach to work. This position supports a company that operates at the intersection of contemporary art, luxury travel, and cultural projects, requiring strong organizational skills and adaptability. Duties • Provide executive administrative support, including managing calendars, scheduling meetings, and ensuring deadlines are met. • Handle data entry and maintain organized records, including invoices, project spreadsheets, and digital files. • Assist in event planning and coordination, including logistics for exhibitions, business meetings, and travel arrangements. • Manage communication professionally, including drafting emails, handling correspondence, and liaising with clients and vendors. • Utilize Google Suite effectively for document creation, presentations, and collaboration. • Support project coordination, tracking deliverables, schedules, and key tasks to ensure smooth execution. • Serve as a personal assistant as needed, ensuring the executive’s workflow is efficient and structured. • Conduct research and assist with logistics, including partnerships, travel bookings, and contract follow-ups. • Support social media and marketing tasks (Bonus), such as content scheduling and light copywriting. • Maintain confidentiality while handling sensitive information and correspondence. Qualifications • Proven experience as an Executive Assistant, Project Coordinator, or in a similar role is preferred. • Extremely organized, structured, and detail-oriented, with excellent prioritization skills. • Sharp and resourceful, able to anticipate needs and solve problems independently. • Positive and high-energy, someone who brings solutions and keeps things moving efficiently. • Fluent in English (Japanese is a plus but not required). • Tech-savvy, with proficiency in Google Suite, Notion, and other office tools. • Excellent written and verbal communication skills. • Quick thinker, adaptable, and able to handle multiple projects at once. • Not a student—seeking someone with professional experience and maturity. • Previous experience in art, luxury travel, or event coordination is a plus but not required. Compensation & Work Details • Remote position (Flexible hours, availability in Japan/US time zones preferred). • Part-time or full-time, depending on experience and availability. • Hourly rate: $25 If you are a motivated, detail-driven, and highly resourceful professional who thrives in a fast-paced environment, we encourage you to apply for this exciting opportunity! How to Apply: Please send your resume, a brief cover letter, and a description of your organizational skills to [email protected] If you have experience in art or luxury travel, feel free to highlight that in your application. Job Type: Part-time Pay: $25.00 - $30.00 per hour Expected hours: 20 per week Schedule: • 4 hour shift Work Location: Remote Apply Job!