Data Entry Specialist in Brooklyn, NY
Job title: Data Entry Specialist in Brooklyn, NY at Haitian Centers Council Inc
Company: Haitian Centers Council Inc
Job description: Benefits:
- Group Life Insurance
- Voluntary Insurance Plans
- EAP
- Public Service Loan Forgiveness- qualfied employer
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
- Wellness resources
- Accurately input client demographics, case notes, service utilization, and program-related data into Electronic Health Records (EHR), funder databases (e.g., eSHARE and AIRS), and internal tracking systems.·
- Ensure all required documentation is complete, error-free, and submitted within designated timeframes.
- Maintain up-to-date client records, including intake forms, progress notes, referrals, and discharge summaries
- Ensure timely and complete data entry for intakes, assessments, service utilization, case notes, and program deliverables.
- Review and reconcile discrepancies in client records and service reports to ensure data integrity
- Ensure data accuracy, completeness, and adherence to HRSA Ryan White, HIPAA, and other regulatory standards.
- Conduct routine quality checks to ensure compliance with funder reporting guidelines.
- Assist in preparing monthly, quarterly, and annual reports for program tracking and evaluation.
- Assist in preparing reports for funders, audits, and internal performance reviews.
- Conduct routine data quality checks and correct errors to improve accuracy.
- Work closely with therapists, case managers, clinicians, and outreach teams to verify service documentation.
- Support the Clinical Director and Clinical Supervisor in compiling reports for audits, funder reviews, and internal assessments.
- Participate in team meetings and trainings to stay updated on data management best practices.
- Assist with organizing and maintaining electronic and physical files for program documentation.
- Support the development of data tracking tools and templates as needed.
- Provide basic technical assistance to staff on data entry procedures.
- Assist in developing dashboards, performance metrics, and data visualization tools for internal use.
- Support the Quality Improvement (QI) team in conducting chart reviews and compliance checks.
- Collaborate with case managers, clinicians, and outreach teams to ensure accurate documentation of services.
- Work with IT and database administrators to troubleshoot data-related issues.
- Participate in meetings, training sessions, and funder audits as needed.
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Health Information Management, Data Management, Social Services, or a related field preferred.
- At least 1-2 years of experience in data entry, administrative support, or records management, preferably in a healthcare, behavioral health, or nonprofit setting.
- Experience working with HIV/AIDS services, behavioral health, or social services programs is a plus.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and data entry systems.
- Experience using Electronic Health Records (EHR) systems and funder databases (AIRS, eSHARE, or similar platforms) preferred.
- Understanding of HIPAA compliance, data security, and confidentiality regulations.
- Detail-oriented with excellent organizational skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to work both independently and collaboratively with program staff.
- Must be able to pass a background check
- Passion for HCC’s mission.