administrative assistant, US Licensed Stores Business Development & Construction (Hybrid - Seattle)
Now Brewing - admin assistant, US Licensed Stores ! From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others. This is an amazing opportunity to join the growing US Licensed stores team. A dynamic and fast paced business unit, that we are known for innovation and challenging what's possible, come be part of something special! This position contributes to Starbucks success by providing dedicated administrative support of a confidential and complex nature to leaders in the North America LS Business. Handles confidential and non-routine information and carries out activities following general guidelines. Models and acts in accordance with Starbucks guiding principles. As an admin assistant of Licensed Stores business you will
- Provides administrative support to vp and director level leaders. Effectively plans and maintains one or more executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives
- Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
- May serve as a host for meetings and department activities
- Performs administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
- Creates various charts, tables, graphs and presentation materials, sometimes containing confidential content. Edits copy for spelling, grammar and layout
- Works with facilities department in planning and organizing team space maintenance and facilities moves
- Provides support and resources to department hiring managers for new partner setup and immersion activities
- Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
- May coordinate special projects or phases of special projects as assigned by manager. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
- Schedules domestic and international travel in compliance with existing policies and procedures
- Develops working relationships with supported direct report team. May attend direct report team meetings as requested
- Actively engages with administrative team within function to share best practices, cascade communications and develop open communication paths
- Advises department in the use of the business unit or department's products and services
- Advises department in awareness of and compliance with company policies and procedure
- Supports executive and department in coffee education as a part of Starbucks core business
- Maintains regular and punctual attendance