[Remote] Head of Legal Operations & IP

Note: The job is a remote job and is open to candidates in USA. Clean Nutraceuticals is one of the fastest-growing health and wellness brands, seeking a Head of Legal Operations & IP to build and own the legal function that supports its hyper-growth. The role involves managing legal matters, trademarks, contracts, and outside counsel while leveraging AI and efficient processes to optimize legal spend.

Responsibilities

• Own the intake, triage, and management of all legal matters across the organization
• Determine which matters can be handled directly, delegated to offshore paralegals, or escalated to outside counsel
• Build and maintain a matter and spend tracker across litigation, IP, corporate, and enforcement work
• Use GPT and other tools to summarize legal bills, categorize time entries, and identify inefficiencies or overbilling
• Develop and maintain billing guidelines, engagement terms, and preferred rate structures with law firms
• Provide clear, practical summaries and recommendations to leadership on key legal issues and tradeoffs
• Prepare and file U.S. trademark applications, responses to Office Actions, renewals, assignments, and maintenance filings
• Coordinate with foreign counsel on international trademark strategy, Madrid filings, oppositions, and cancellations
• Manage trademark watch services and assess the risk of new conflicts, escalating only when necessary
• Maintain a clear global IP portfolio by brand, class, and jurisdiction aligned with product and channel strategy
• Partner with product and marketing teams to clear and protect new brand and product names before launch
• Own templates and playbooks for supplier and vendor agreements, quality and manufacturing agreements, and employee/contractor documents
• Draft, review, and negotiate commercial contracts, including supply, manufacturing, quality, NDAs, influencer/affiliate, and collaboration agreements
• Work with HR on offer letters, confidentiality agreements, IP assignment agreements, and other employee-related documentation
• Build and maintain a contracts library and database with key terms, obligations, and renewal dates
• Ensure that contracts reflect real-world operational practices and regulatory expectations in the supplement and e-commerce environment
• Lead IP enforcement and brand protection efforts across Amazon, Walmart, TikTok, Shopify, and other platforms
• Draft and submit takedown notices, IP complaints, and cease & desist letters for counterfeiters, hijacked listings, and infringing content
• Coordinate with outside counsel for escalations involving platform disputes, high-risk matters, or litigation
• Maintain a centralized enforcement log tracking infringers, actions taken, timelines, and outcomes
• Work closely with internal e-commerce teams to ensure fast, consistent enforcement on high-value listings
• Coordinate with corporate, tax, and regulatory counsel on entity structure, IP holding arrangements, and corporate maintenance
• Support regulatory and labeling initiatives by translating external legal guidance into clear internal requirements and processes
• Use GPT and internal templates to convert complex legal opinions into concise, actionable plans for operations, marketing, and finance
• Design AI-first workflows for drafting, reviewing, and organizing legal documents and correspondence
• Use GPT to generate first drafts of NDAs, contract language, memos, and routine responses for your review and refinement
• Recruit, train, and manage offshore paralegals (e.g., in the Philippines) to handle repeatable tasks efficiently
• Create SOPs, checklists, and templates so that recurring legal work is standardized, auditable, and scalable
• Continuously refine processes and team structure to keep total core legal spend (internal + external) within targeted ranges while improving coverage and speed

Skills

• J.D. from an accredited U.S. law school
• Active bar membership in at least one U.S. jurisdiction (in good standing), with eligibility to serve as in-house counsel
• 6+ years of post-J.D. experience in a legal role (in-house, law firm, or hybrid) with significant exposure to IP/trademarks and commercial contracts
• Hands-on experience managing U.S. trademark filings and portfolios
• Strong contract drafting and negotiation skills across supplier, manufacturing, quality, and employment/contractor agreements
• Demonstrated experience managing outside counsel and legal budgets, with a focus on efficiency and value
• Comfort working in a fast-moving, entrepreneurial environment with high volume and shifting priorities
• High level of comfort using AI tools (e.g., GPT) and working with offshore teams to amplify your output
• Exceptional communication skills — able to translate legal risk into clear, practical guidance for non-lawyers
• Experience coordinating with foreign counsel is strongly preferred
• Familiarity with e-commerce platforms (Amazon, Walmart, Shopify, TikTok, etc.) and their IP/brand enforcement mechanisms

Company Overview

• At Clean Nutra, we make wellness simple, transparent, and science-backed. It was founded in undefined, and is headquartered in Las Vegas, NV, US, with a workforce of 11-50 employees. Its website is http://cleannutra.com.

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