Executive & HR Assistant

About the position Animal Farm Family LLC is a holding company for three rapidly growing e-commerce companies: Gorilla Mind (gorillamind.com) - Fitness & health supplements store centering around pre-workout, post-workout, protein, and products to support all fitness goals. Happy Hippo (happyhippo.com) - The world’s leading online kratom retailer, along with other popular botanical and herbal supplements. Intelligent Shop (intelligent.shop) - A brand new men’s lifestyle products store, creating innovative new products to help men become the best version of themselves. To support our continued growth and success, we are seeking a highly organized and professional Executive & HR Assistant to provide confidential, high-level support to our Founder, President, and Director of People Operations. This hybrid role combines executive-level administrative oversight, project coordination, and entry-level HR functions. The role is designed to ensure seamless operations, alignment with leadership priorities, and support for employee engagement initiatives. The ideal candidate will bring prior experience supporting executives, strong attention to detail, and the ability to manage sensitive information with discretion. This position offers the opportunity to grow into an HR Coordinator role over time.

Responsibilities

• Assist with KPI tracking and check-ins with assigned teams.
• Act as a gatekeeper for scheduling and communications.
• Support administrative projects or cross-departmental initiatives.
• Draft correspondence, presentations, and internal communications as needed.
• Provide limited personal administrative support to the Founder/President
• Schedule contractors, meetings, and side projects for the Founder/President’s home office during business hours.
• Manage executive schedules, facilitate meetings, and oversee high-level communications to ensure alignment with organizational priorities.
• Conduct targeted research for business-related side projects or initiatives.
• Support administrative projects, including cross-functional initiatives, and day-to-day operational needs.
• Develop and monitor project frameworks, including timelines, budgets, and deliverables for large-scale initiatives.
• Facilitate cross-departmental collaboration to ensure successful execution and alignment with organizational goals.
• Proactively identify risks, develop mitigation strategies, and keep projects on track.
• Provide progress reports and updates to stakeholders and executive leadership.
• Assist with onboarding and offboarding processes, employee record maintenance, and compliance documentation.
• Support HR initiatives such as employee engagement programs and culture-building activities.
• Partner with the Director of People on entry-level HR tasks and projects.
• Handle mail, deliveries, and office restocking needs.
• Support administrative projects such as office moves and cross-functional initiatives.
• Field building and facility issues, coordinating with vendors or contractors as needed.
• Prepare conference rooms for visitors, including scheduling, setup, and hospitality.
• Greet and assist guests to ensure a professional and welcoming experience.

Requirements

• Minimum of two years of experience in administrative operations, project management, people management, assistant experience, or similar role.
• Bachelor’s degree in Business Administration or related field preferred.
• Prior experience as an Executive Assistant, Administrative Assistant, or HR Coordinator strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Exceptional communication and interpersonal skills for
• collaboration across teams and stakeholders.
• Proficiency in office software (Google Workspace/Slack) HRIS/administrative systems and project management tools (ClickUp).
• Demonstrated ability to manage large-scale projects and ensure timely execution.
• Analytical mindset with problem-solving skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment and discretion in handling confidential matters.
• Proficiency in Microsoft Office Suite, Google Workspace, and
• Ability to work independently while supporting cross-functional teams.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Paid Time Off (PTO)
• 9 Paid Holidays
• 401(k) Retirement Plan
• Parental leave
• Employee Discounts

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