Experienced Part-Time Data Entry Specialist - Purchasing

Join arenaflex, a leading innovator in the $30 Billion branded swag supply chain, as we revolutionize the industry with our cutting-edge platform and commitment to excellence. Are you a detail-oriented and customer-focused individual with a passion for procurement and supply chain management? Do you thrive in a fast-paced environment where no two days are the same? If so, we invite you to join our dynamic team as a Part-Time Data Entry Specialist - Purchasing. As a key member of our sourcing team, you will play a vital role in facilitating the timely and accurate procurement of goods from our supplier base, ensuring exceptional customer service and communication to both internal and external stakeholders.

The Big Picture:

At arenaflex, we're on a mission to eliminate the friction in the swag creation and distribution process. Our innovative platform utilizes powerful APIs and interfaces to streamline the end-to-end supply chain, making it available through a single platform. As the fastest-growing swag company, we've made great strides towards our mission, but we've just begun to scratch the surface. As a Part-Time Data Entry Specialist - Purchasing, you will support the Supply Chain Operations of arenaflex by facilitating the timely and accurate procurement of goods from our supplier base with great attention to detail.

The Day-to-Day:

As a Part-Time Data Entry Specialist - Purchasing, your responsibilities will include:

• Ensuring a smooth full-cycle process starting when orders are submitted until items are received in the warehouse
• Reviewing and prioritizing incoming purchase orders from supply chain, sales, and marketing teams
• Accurately inputting customer details (files, locations, dimensions, ink colors, shipping addresses, sizes, etc.)
• Maintaining accurate records of vendor agreements, compliance documents, and product specifications to ensure consistent record keeping
• Addressing product concerns and questions regarding pricing and decoration capabilities
• Reviewing and reconciling vendor invoices against purchase orders and received goods
• Investigating and resolving discrepancies in invoicing promptly
• Monitoring the status of open orders and proactively identifying any potential delays or issues
• Ensuring all product and supplier information is accurately entered and maintained in the system
• Working closely with the sales, marketing, and supply chain teams to ensure alignment on order requirements and priorities
• Participating in cross-functional meetings to discuss procurement strategies and performance
• Communicating any general supplier announcements or updates to the revenue teams
• Other miscellaneous tasks as the business needs demand

The Right Person for the Job:

We're looking for a self-motivated individual who strives to go above and beyond to do what's best for customers. If you have:

• Strong ability to manage data accurately and meticulously
• Excellent verbal and written communication skills for effective interaction with internal teams and external vendors
• Experience working with multiple vendors to fulfill POs
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Can work simultaneously on multiple projects
• Familiarity with Salesforce
• Experience with screen printers and embroiderers would be a plus, but not required
• Enjoys working in a collaborative environment where everyone pitches in
• Ability to work under pressure and tight deadlines
• Thrives in a fast-moving environment where things are always changing
• Questions the status quo and isn't afraid to speak up

Preferred Education & Experience:

* Fundamental computer literacy required

• Experience with Google Suite or Microsoft Office
• Understanding of procurement processes, vendor management, and compliance regulations
• 1-3 years of experience in procurement, supply chain, or operations, preferably in the promotional products industry

Perks:

* Medical, Dental, Vision Insurance and PTO

• Lots of swag!
• Wake up each morning proud of the place you work and the amazing companies you get to partner with
• Join the team at a time when you can help shape the future of the company
• Being part of an organization that truly believes in promoting from within, at arenaflex your growth potential is uncapped!

What We Offer:

* Competitive hourly rate of $19.00

• Hybrid work arrangement with 20-25 hours per week
• Opportunity to work with a dynamic and innovative team
• Professional development and growth opportunities
• Collaborative and supportive work environment
• Recognition and rewards for outstanding performance

How to Apply:

If you're a motivated and detail-oriented individual with a passion for procurement and supply chain management, we invite you to apply for this exciting opportunity. Please submit your application through our website, and we'll be in touch to discuss your qualifications further. Apply Job! Apply for this job