Administrative Assistant III- Palo Alto, CA
Job Description: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Job Description: This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Responsibilities:• Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
- Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
- Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
- Coordinates Events
Skills:
- Administrative Services
- Attention to Detail
- Customer and Client Focus
- Planning
- Prioritization
- Adaptability
- Collaboration
- Event Planning
- Office Administration
- Problem Solving
- Facilities Management
- Oral Communications
- Recording/Organizing Information
- Research
- Written Communications
Required Qualifications:
- Minimum of 1+ years professional or relevant internship experience
- Strong client service & technical skills (MS Word & Excel)
- Strong communication, time management and organizational skills
Desired Qualifications:
- Undergraduate degree or equivalent experience
- Prior knowledge of financial products, policies & procedures
- 1+ year(s) of experience supporting a senior level manager within the financial services field or relevant internship experience
- Knowledge of wealth management tools preferred
Minimum Education: High School Diploma For internal employees; participation in a work from home posture does not make you ineligible to post, however, may require to meet the workplace excellence policy.
- *The following laws or regulations restrict or prohibit the hiring of individuals with certain specified criminal history for the position: FDIC; FINRA
Shift: 1st shift (United States of America) Hours Per Week: 37.5 Pay Transparency details US - CA - Mountain View - 444 Castro St - MOUNTAIN VIEW MAIN OFFICE (CA4109), US - CA - Palo Alto - 3075A Hansen Way (CA5820), US - CA - San Jose - 50 W SAN FERNANDO ST (CA3805), US - CA - San Jose - 560 S WINCHESTER BLVD (CA3512) Pay and benefits information Pay range $25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set. Discretionary incentive eligible This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.
Benefits
This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve. Apply tot his job Apply To this Job