HR and Business Ops Coordinator (Small Business)

Duration: Full-time, W2 position Salary: $60,000-80,000 annually Experience Required: 5+ years Residence: Current U.S. residence as of application date and have been within the U.S for 3 of the past 5 years. Location: Work can done be remotely, but must be performed within the U.S.

Role Summary

Join Via Logic, where innovation drives impact. We are seeking an HR and Business Ops Coordinator to serve as a key operational partner supporting internal business functions, people processes, and executive coordination in a growing small business environment.

This role blends business operations, HR and recruiting support, executive administrative support, and limited personal support for leadership. You will work closely with a Principal and leadership team to help manage day-to-day operations, support internal processes, and ensure priorities are organized and moving forward.

This is an ideal opportunity for someone who thrives in a dynamic, fast-moving environment, enjoys wearing multiple hats, and is excited to grow alongside a small business.

Your Responsibilities

Business Operations Support

• Support internal business operations by coordinating workflows, maintaining documentation and trackers, supporting process improvements, and helping ensure day-to-day operations run smoothly as the company grows.

Talent, People & HR Operations Support

• Execute and support recruiting and HR operations by coordinating candidates and interviews, managing onboarding and offboarding processes, maintaining employee records, supporting compliance-related activities, and assisting with HR processes such as documentation, benefits coordination, and policy implementation.

Project & Team Coordination

• Coordinate internal projects and team initiatives by tracking timelines, action items, and deliverables, supporting meeting preparation and follow-ups, and assisting with internal communications and logistics.

Executive, Administrative & Personal Support

• Provide executive, administrative, and personal support by managing calendars, coordinating meetings and logistics, anticipating leadership needs, handling light correspondence, and ensuring timely follow-through in a confidential and professional manner.

Business & Opportunity Support

• Provide research, organization, and documentation support for business opportunities and internal initiatives to help leadership evaluate and execute on growth efforts.

Additional Support

• Perform other administrative, operational, and coordination duties as needed to support the evolving priorities of a growing small business.

Your Required Skills and Experience

• Education: Bachelor’s degree in a related field.
• Experience:
  • 5+ years of experience in business operations and/or executive administration with a proven ability to manage internal operations and resources.
  • Hands-on experience with HR or people operations in a professional environment, including onboarding, employee lifecycle support, or HR administration.
  • Familiarity with HR systems, documentation practices, and basic compliance requirements in a multi-state or distributed workforce environment is preferred.
  • Ability to handle sensitive employee information with discretion and professionalism.

• Skills:
  • Strong proficiency in business operations, HR/recruiting, and team coordination.
  • Skilled in using project management tools like Monday.com tracking workflows and project progress.
  • Excellent communication and interpersonal skills for collaborating across departments and engaging team members.
  • Ability to prioritize tasks and manage multiple projects in a dynamic environment.
  • Strong problem-solving skills and attention to detail.
• Preferred: Experience working in a small business or startup environment with the ability to adapt to evolving priorities and shifting business needs.

Your Benefits

• Hybrid Work: Flexibility of remote position offering work-life harmony.
• Health Care: Comprehensive health care benefits.
• Paid Time Off (PTO): Generous PTO to support work-life balance.

How We Work

• Full-time W2 position.
• Must be available on company-provided communication tools such as Monday.com, Slack, email, and for meetings between 9 AM-5 PM EST.

About Via Logic LLC and What We Do: Via Logic LLC is a proud information technology partner driving innovation in DevSecOps Delivery, Data Science, Cyber Security, and Defense & National Security Analytics. Our talented team of developers, technologists, and collaborators deliver enterprise-level solutions for our clients who are tackling mission-critical challenges such as the Department of Homeland Security, Department of Justice, and Department of Defense to name a few. We cultivate a flexible, collaborative, and fully-remote culture that champions work-life balance, making Via Logic a caring and supportive environment for our people, clients, and partners. Join Us!