HR Assistant - Hybrid

VAA LLC is an Engineering, Planning and Design firm specializing in commercial projects and value-added processing. They are seeking an HR Assistant to provide administrative and operational support to the Human Resources and Talent Acquisition functions, including coordinating recruiting activities and maintaining HR systems.

Responsibilities

• Assist the Talent Acquisition Lead with recruiting coordination, candidate communications, and hiring process administration
• Coordinate and schedule interviews between candidates and interview teams
• As requested, review and screen resumes, and conduct initial phone interviews to assess candidate qualifications, experience, and interest
• Send candidate assessments, track completion status, and communicate next steps
• Maintain applicant tracking records and ensure timely movement of candidates through the recruitment process
• Support and participate in onboarding for new hires as needed
• Maintain HRIS system and ATS records and generate standard or ad hoc reports
• Identify and implement efficiencies and automation opportunities for core HR processes
• Maintain employee electronic personnel files; conduct periodic audits to ensure completeness and compliance
• Provides support for Organizational Services tasks and/or special projects
• Serves as a backup to facilitate Open Enrollment, Benefits onboarding, Flyte administration and other benefits related projects
• Assists with Wellness/Outreach Committee follow-up items, including meeting minutes, scheduling, and flyer creation
• Responsible for the preparation and submission of annual compliance reports and documentation
• Process employee status changes such as promotions, terminations, and leave requests
• Create and maintain spreadsheets and tracking tools for HR reporting
• Assist with benefits system administration, including open enrollment and employee inquiries
• Other duties as assigned

Skills

• Organized and detail-oriented
• Ability to manage multiple priorities in a fast-paced environment
• Administrative and operational support to Human Resources and Talent Acquisition functions
• Coordinating recruiting activities
• Conducting initial candidate outreach
• Maintaining HR systems and records
• Acting as a backup to benefits functions
• Supporting HR operations and reporting
• Assist the Talent Acquisition Lead with recruiting coordination, candidate communications, and hiring process administration
• Coordinate and schedule interviews between candidates and interview teams
• Review and screen resumes, and conduct initial phone interviews to assess candidate qualifications, experience, and interest
• Send candidate assessments, track completion status, and communicate next steps
• Maintain applicant tracking records and ensure timely movement of candidates through the recruitment process
• Support and participate in onboarding for new hires as needed
• Maintain HRIS system and ATS records and generate standard or ad hoc reports
• Identify and implement efficiencies and automation opportunities for core HR processes
• Maintain employee electronic personnel files; conduct periodic audits to ensure completeness and compliance
• Provides support for Organizational Services tasks and/or special projects
• Serves as a backup to facilitate Open Enrollment, Benefits onboarding, Flyte administration and other benefits related projects
• Assists with Wellness/Outreach Committee follow-up items, including meeting minutes, scheduling, and flyer creation
• Responsible for the preparation and submission of annual compliance reports and documentation
• Process employee status changes such as promotions, terminations, and leave requests
• Create and maintain spreadsheets and tracking tools for HR reporting
• Assist with benefits system administration, including open enrollment and employee inquiries
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Interest and aptitude for technology and creating efficient systems
• Maintain a high level of confidentiality and discretion when working with sensitive information
• Strong verbal, written and interpersonal skills
• Produces high quality work in an organized and timely manner
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and deadlines effectively
• Bachelor's Degree in HR or similar combination of education and experience
• APHR, PHR, or SHRM-CP certification
• Experience with ATS and HRIS Software

Benefits

• Health, dental, vision, life insurance, profit-sharing, 401(k), paid leave, and more!
• Flexible schedule options
• Onsite gym
• Employee Assistance Program
• Fun opportunities for friendly competition
• Ongoing professional development, including mentoring, online learning and tuition reimbursement.

Company Overview