Administrative Assistant

Join our team at CVS Wellbeing as an Administrative Assistant! This is a Remote opportunity with an immediate start. We're seeking a highly organized and proactive individual to provide essential administrative support, contributing to the smooth and efficient operation of our Oklahoma City office. This role offers a competitive salary and the chance to make a real impact.

At CVS Wellbeing, we're dedicated to improving the health and well-being of our communities. We value individuals who are committed to excellence and passionate about supporting our mission. As an Administrative Assistant, you'll play a vital role in ensuring our office runs seamlessly, enabling our team to deliver exceptional care.

What You'll Do

• Provide comprehensive administrative support to the Office Management function.
• Manage office operations, including building upkeep, hardware, and workspace wellness.
• Communicate effectively with vendors and contractors.
• Manage calendars, coordinate meetings, and arrange travel.
• Respond to inquiries and handle confidential information with discretion.
• Prepare and review expense reports and purchase orders.
• Support onboarding and HR processes.
• Maintain organized physical and digital files.
• Assist with presentations, reports, and data analysis using Microsoft Office Suite.
• Organize and coordinate office events.
• Proactively identify process improvements.
• Serve as a resource for administrative systems and processes.
• Manage schedules and coordinate internal and external appointments.
• Maintain records and follow up on pending items.
• Draft correspondence for supervisor approval.
• Participate in a supportive administrative network.
• Perform office gathering duties, including welcoming visitors.

What You'll Bring

• Reside in the Oklahoma City area.
• Strong administrative support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent computer skills, including keyboarding and navigating multiple systems.
• Reliable transportation and willingness to travel within Oklahoma (up to 10% of the time).

Bonus Points For

• Prior office management experience.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong critical thinking, self-starter, and independent work skills.
• Adaptability and ability to adjust to changing conditions.
• Excellent communication and interpersonal skills.
• Meticulous attention to detail and strong organizational skills.
• Proven ability to manage schedules and prioritize tasks.
• Proficiency with various software applications.

Ready for a rewarding opportunity? This is a supportive role with great benefits. If you're reliable and eager to learn, we encourage you to apply!